Monthly Archive for September, 2009

40. INSURANCE AND INDEMNIFICATION

Panel of Experts:
Kim Allen
Assistant Secretary, Collections Branch, Department of the Environment, Water, Heritage and the Arts
Nick Brett
AXA Art Insurance Ltd, London
Janine Bofill
Registrar, National Gallery of Victoria
Carol Henry
CEO, Art Exhibitions Australia

 

INTRODUCTION

Those on the outside tend to think of insurance as a legal form of gambling: The company bets the insured that certain events will not happen; if the events occur, the company loses; if they don’t, the insured loses. The amount of the premium represents the odds of the event occurring. If the odds are high, so are the premiums. If the chances are low, so are the premiums.

All right, that is overly crude. The reality is subtler. Perhaps insurance is better described as a form of ‘risk exchange’ where the insured is able to divest itself of unacceptable risks at terms that are acceptable and the insurer takes on these risks at terms that are acceptable to the insurer. Provided the terms have been set equably then both parties should win. (Certainly this last sentence makes it clear that there is a great difference between using the ‘gambling’ analogy and the ‘risk exchange’ description.)

Insurance is a risk management tool. It does not replace the usual obligations of reducing the dangers of loss or damage in course of operating the organisation. The role that insurance should play will vary according to the individual circumstances of each collecting organisation – but what it does not do, is relieve the board and the administration of its responsibilities of care. Insurance does not protect a collection item: It protects its financial value.

Insurance is a contract. The parties to the contract are the insurance company and the named party in the policy. It does not provide protection for any third party (unless that third party is specifically named in the contract). For example, the visitors to a community museum are not directly protected by the insurance taken out by the museum; if injured, they have no claim against the insurance held by the museum. Insurance only protects them to the extent that if they suffer injury and sue the museum, the museum’s ability to pay damages is not restricted by its own limited resources. Insurance is protection for the museum. It means that in the event of loss, theft, damage or injury, it will be better able to meet its liabilities without endangering its ability to continue operations.

This chapter does not purport to cover all issues that arise with insurance, nor all kinds of insurance. It raises the difficult question of whether to insure at all; it summarises the kinds of insurance that should be considered by collecting organisations, and lays out some of the commonly occurring issues that arise in many forms of cover.

TO INSURE OR NOT TO INSURE 

An ownership issue

If the organisation is the absolute owner of the work or object, there is no legal obligation to insure it: The decision is essentially one of governance. However, most collections also contain material in which ownership is less than absolute. For example, it may have been donated or bequeathed to the organisation for specific purposes[1] or with specific instructions[2]. It may be on loan or so-called ‘long-term’ loan; it may have been bought in partnership with another organisation and be jointly owned; it may have been bought by money specifically provided by a sponsor for the purpose (and there may be contractual obligations attaching to the sponsorship). In these cases, the organisation may well have a financial exposure that it should insure.

Accordingly, in making the decision ‘to insure or not to insure’, it might be useful to ask: ‘Who owns the material?’ ‘Are we the absolute owners?’ ‘If not, what are our obligations to the other party?’ You might crosscheck this by then asking: ‘How did we acquire the material?’ ‘Was there anything about the acquisition that may create an obligation or that may limit or qualify our ownership?’

When the risk affects others or affects your obligations to others, prudence often requires that the risk of loss be mitigated by taking insurance.

A governance issue

Whatever the policy adopted by the board, there will be foreseeable (if uncertain) consequences for the organisation and the board’s governance obligations can reasonably be expected to extend to identifying those consequences and implementing prudent plans to meet them.

For example, if the board decides that the organisation should ‘self-insure’ its collection, it must acknowledge that there is still a risk of loss or damage to collection material and must implement a strategy to meet that foreseeable event. So, it might decide to budget for insurance premiums and actually appropriate that sum and invest it. All too often the money not spent on premiums is merely allocated to other pressing needs rather than being applied to minimisation or mitigation of the particular risk.

If it decides not to insure its collection at all, the board is making a very serious decision affecting the future of the collection. It may be that the board should at least consider taking out ‘annual aggregate cover’ or ‘cover in excess of an annual aggregate deductible’. For example, the institution and the insurance company may agree that if claims exceed a total of $250,000 in a year or $50,000 on any single loss, the company will cover the amount of the loss in excess of those amounts. Similarly, the use of ‘deductibles’ (discussed later) may reduce the premiums to manageable sums.

One thing is certain: the board has a heavy legal burden to protect the organisation, including its assets, workers and visitors. It is a brave board that fails to give deep thought to (i) the reasonably foreseeable risks that the organisation bears, and (ii) how the duties that attend those risks should be addressed.

WHAT TO INSURE

Deciding which risks must or should be insured is part of the risk management strategy of any prudently managed collecting organisation. The material that follows first looks at the non-collection material insurances and then at those issues specific to collections and exhibitions.[3]

The building

Whether it is prudent to insure the buildings, in which the collection and administration is housed, is a common issue faced by boards. Is the organisation the owner? If not, it is likely that the lease will require that the building be insured. If it is, what would the organisation do if the building were destroyed? Can it afford not to insure?

The premium will vary considerably according to the location of the building, the construction materials, its age, the accessibility of fire extinguishers or the installation of sprinkler systems, even whether people are allowed to smoke on the premises.

It is wise to make sure that the cover will meet replacement costs and that there is no deduction for depreciation. Moreover, if an ‘agreed amount’ cover can be negotiated, this will eliminate the trap of a ‘co-insurance’ penalty. (For explanation of ‘co-insurance’, see later).

Contents (excluding the collection)

This is an issue faced by all homeowners with contents insurance: getting an inventory of all of the contents, assembling and organising the documentation and estimating the replacement value. Even collecting organisations that apparently have very little by way of furniture, fittings and equipment will be surprised when they do an audit of these items: lighting systems; display systems; shelving; furniture; security, conservation and maintenance equipment. These all add up to a considerable, if often hidden, asset.

Standard ‘all risks’ insurance should be taken out. There are two types of cover:

  • actual cash value (that is, replacement cost less depreciation);
  • replacement cost (that is, no deduction for depreciation).

Make sure you know what you are buying. Regular checks should be made of the inventory to ensure that the amount of cover is sufficient. Coverage is usually written on the basis of ‘cash value’, that is, replacement cost cover (with no deduction for depreciation). Replacement cost cover (with no deduction for depreciation) will also be available but will obviously cost more. It should also be noted that many policies exclude the property of employees, volunteers and members of the public (for example, the cloakroom). This should be checked.

Workers’ compensation

Employers are legally obliged to take out workers’ compensation insurance for all employees.

The cost of workers’ compensation insurance takes account of the dangers inherent in the employee’s job. Thus, a museum administrator will cost less to insure than a salesperson, who in turn will cost less to insure than a van driver.

Premiums are calculated on the number of employees, their occupations and their gross salaries at the time of taking out the policy. During the year the complement of staff may change considerably but this is simply noted at the end of the insurance period and the next year’s cover will be accordingly adjusted.

Public liability

Public liability insurance is essential. All collecting organisations should have it, without exception. If an organisation invites the public to its premises it must protect both itself and its invitees. It is not a legal obligation, but a social obligation. It is not uncommon for Australian courts to award in excess of $2,000,000 to seriously injured plaintiffs. Those sums are awarded not to punish the negligent but to compensate the injured. While premiums have increased dramatically in recent years, public liability cover is still relatively cheap.

It is also prudent business practice. Visitors are always likely to trip, fall and hurt themselves and just that simple incident can threaten the financial resources of the organisation and endanger the personal assets of the board and management.

Goods in custody cover

This policy is designed for organisations that hold goods on consignment or loan. This allows an organisation to insure objects that do not belong to it, thus protecting both itself and the owner.

If operating a museum, gallery or library shop, one might purchase a package which may cover say, $30,000 stock and $5,000 goods in custody. A declaration of actual stock and goods in custody must be made monthly and the premium will vary monthly depending on the actual variations reported each month. Similarly, where the institution is the temporary bailee of material, for example where it is considering acquisition or is undertaking identification or valuation services for the public, this kind of cover should be considered. The risks may be tempered by the use of documentation that includes clauses that contractually limit liability for loss or damage to such material but experience indicates that, because the risks attending temporary custody are high, it may be worthwhile to minimise exposure by using both insurance and contractual limitations of liability.

Transit cover

Common carriers do not treat culturally or historically significant objects as a separate category. They usually offer a general insurance policy costing about $4.50 per $600 cover. This is usually automatically added to the freight cost. It is also totally inadequate for the transport of cultural material.

Collecting organisations must use specialist carriers because they will pack and handle the collection material correctly, thus reducing the chance of a loss or damage. All of these carriers have their own contractual terms and these should be considered with care.

Plate glass insurance

Plate glass is expensive and some property owners may elect to insure themselves against its breakage. However, where the organisation rents buildings the lease agreement usually obliges the tenant to take out plate glass insurance. If the glass has painted lettering or burglar systems attached these additional expenses can also be insured.

Trustees and officers

Given the increased personal liability imposed on trustees, board members, officers and senior management, it is common practice that the organisation take out insurance to cover them from legal liability. If this were not the case, it would be difficult to attract top quality people to these important roles. Provided that the insured has acted in good faith, this insurance gives protection against any direct loss arising from actual or alleged error, misstatement, act or omission and breach or neglect of duty.

Volunteers

Volunteers are not covered by workers’ compensation insurance because they are not employees. Nor are they covered by public liability, for they are more than ‘mere’ members of the public. Volunteers must be covered for personal injury.

One must also make sure that the other insurance policies protecting the museum and its collection cover situations in which the loss is caused by a volunteer.

For further discussion of volunteer liability, statutory protection and insurance, see Chapter 37 Volunteers.

The permanent collection

It is a matter of considerable debate as to whether collecting institutions should take out insurance on their permanent collections. In brief, the argument against says that, as museums largely collect the irreplaceable, insurance is pointless. The argument for insurance, stresses that:

  • only some kinds of collections are irreplaceable;
  • only some items in the collection are irreplaceable and the insurance will enable the replacement of those which can be replaced; and
  • new material will have to be found and this will also have to be paid for.

There is no legal obligation to insure the collection. Where the collection remains permanently within the collecting institution’s premises, it may be arguable that the money is better spent on security of the premises and better internal care and control of the material. But when the material leaves the immediate control of the organisation, the risks increase and, with it, the prudence of insurance.

Whether the organisation should insure or not, and if so – what to insure, for how much, and subject to what conditions – are all matters for decision by the board. These are important matters of institutional policy and governance. They are the board’s responsibility.[4] Once the over-arching issues have been decided by the board, then it is up to the organisation’s administration to do the scoping, selection, negotiation, implementation and administration required by the insurance strategy.

When considering this cover it is important to consider the subject and extent of the cover. For example, where the institution contains a permanent collection and a study collection, the decision may be made to insure only the permanent collection because it is the more valuable. Conversely, it may be decided to insure only the study collection because the risks to its damage are higher due to the use to which it is put. Such decisions are unique for each institution.

Of course, it is unwise to focus exclusively on the risk of complete loss. Where the material is damaged you will have the costs of restoration and conservation. ‘If one has certain items that are unique and could not be replaced with something similar, but which form an intrinsic part of the collection and that one either does not wish to view as an asset, or cannot do so due to ownership constraints, then one might wish to insure solely against restoration costs. By speaking to recognised conservators it should be possible to establish the maximum probable expenditure per item to restore major damage. There is obviously a point beyond which it is not possible to restore but one should work to a point as near that as possible in calculating the cover required to fund restoration costs.’[5]

There are now policies available that relate specifically to collecting organisations. The collection is usually – and ideally should be – covered by a type of insurance known as ‘all risks’, that is, it covers all risks of physical loss or damage including fire, theft, storm, flood, escape of water, accidental damage etc subject to specific exclusions. (Although transit cover and goods in custody insurance are set out below as separate categories, a good specialist “All Risks” policy should incorporate both these elements.)

Again the insurance company will assess the risks in determining the premium. Factors other than market value may include: security measures deployed, frequency, manner and expertise of handling, special characteristics of the objects (such as fragility or attractiveness to thieves), storage and environmental controls (such as humidity, light, dust, heat).

Once a claim is made, the burden is on the organisation to prove that the amount claimed is a fair market value for the loss. This may be easy if there are comprehensive registration records maintained and if expert valuers (or auction records) substantiate the claim. This is rarely a problem for major institutions, but is commonly more difficult for organisations that do not maintain adequate records or collect material that, while being socially and historically significant to the local community, does not have an established market value.

You avoid this difficulty if the basis of the insurance is ‘agreed value’. This avoids any ambiguity with regard to quantum in the event of a total loss since the values are agreed between both parties at the beginning of the contract. This does however mean that an up-to-date valuation of specific items needs to be maintained, so it is best used for the more important items in the collection, the balance being insured on an indemnity or market value basis.

Other collections

Many large collecting organisations maintain collections other than the permanent collection, such as collections that are made available for research, loan, educational purposes etc. These are often of lesser value and lesser rarity than the permanent collections. These create an interesting conundrum because, although they may be of modest financial value or consist mainly of duplicates, the way that they are used (indeed their very purpose) exposes them to a greater likelihood of loss or damage.

There is no one answer. The organisation must consider each collection, the use that it is put to; the rarity of the material; its financial value; the ease of replacement; and even the way that its uses are administered,[6] to determine whether insurance is prudent. But if you want to replace the collection in the event of its destruction, you will need money – and that suggests that insurance may be prudent.

Temporary loans and travelling exhibitions

The usual practice is to insist that the ‘borrower’ will meet all insurance needs. The issue of who should arrange and pay for insurance should always be set out in the loan agreement.

The standard requirement is that the material will be covered for ‘all risks’ both at the museum and while in transit. In these instances it is usually advisable to take an ‘agreed value’ policy rather than a ‘market value’ policy.[7] It is also desirable to consider whether ‘deductibles’ are desirable, for although they keep the cost down, it means that the borrowing museum will be liable to make up the difference and it may not have the resources to do so. If that were to occur both parties would be in a difficult position.

The conditions of the loan agreement must always be consistent with the requirements of the insurance policy.[8] This is a fundamentally important consideration in the drafting of the loan agreement. Indeed, it is advisable for the borrowing institution to check its insurance policy and include in its standard loan agreement any restrictions or requirements imposed by its insurance policy.

Where both the lender and the borrower have their own insurance policies, the parties are best advised to compare the terms of the policies to see which is the more favourable. For the borrower, because there are likely to be many loans, it is administratively easier if its own policy is used. However, if the lender insists that the loan be covered by its own insurance, the prudent borrower institution will insist that:

  • a premium quote is given;
  • it is named in the policy as an additionally insured party or the insurance company’s right of subrogation against the borrower is waived;[9]
  • either a certificate of insurance is delivered to the borrower or that the loan contract specifically excludes the borrower from any obligation to insure or liability for not insuring;
  • the borrower will not be liable for any error or deficiency in information provided by the lender to its insurer or for any lapse by the lender in coverage.[10]

INSURANCE ISSUES AFFECTING COLLECTIONS AND LOANS 

Exclusions

Common exclusions include ‘wear and tear, gradual deterioration, inherent vice, damage resulting from any repairing or restoration process, war on site, terrorism on site and nuclear reaction’.

International lenders sometimes insist that the insurance policy covers war and terrorism. Both of these are difficult to obtain.[11] Sometimes these demands may be waived if the lender is satisfied that the security measures taken by the borrower are sufficient.

Sometimes, during the course of the loan the insurance company may advise the insured that the exclusions have been varied. If this occurs, the insured must advise the other party immediately and provide a revised certificate of insurance.

Sole recovery

The agreement should state that in the event of loss, theft or damage of the loaned material, recourse to the insurance cover will be the lender’s sole remedy.[12] This puts the focus clearly upon the need to get a proper agreed valuation for the loan.

Further, in a related but distinct point, the loan agreement should explicitly state that the borrower will not be liable for any sum over and above the insured amount (that is, that the insured value is the deemed ‘total loss’ value. Malaro helpfully suggests adding a clause to the following effect: ‘Any recovery for depreciation or loss of value shall be calculated on a percentage of the insured value specified by the lender in the agreement.’

Insured value

Loans should be insured for their agreed value: neither too high nor too low. Where the lender sets a value for insurance purposes it is essential that this figure be examined by the curator for the borrower and its appropriateness will be determined by its likely market value.[13] Where the value put on the item by the lender is not considered defensible by the lender, the borrower must attempt to negotiate the figure down to an objective value that is verifiable by reference to the market. If the parties are unable to agree on the value, the loan should not proceed as the borrower is exposing itself to liability for the gap between the contracted value of the item and the amount that the insurance company will pay in the event of its loss, theft or damage.[14]

The issue with insuring permanent collections is slightly different. ‘On large collections it is obviously not practical to list each and every item and to assign it a value, but one may wish to list everything with an individual value in excess of, say, £2,000 and insure for a block figure representing the value of all the remaining items in that category, that is, ‘all remaining Chinese porcelain £65,000’.

With regard to what value one places on an object, this depends entirely on the context, but for insurance purposes the main options tend to be: retail replacement cost, replacement cost at auction or net asset value. It is perfectly possible to insure for a lower agreed value, but in order not to negate the point of insuring the item, there should be a reason for doing this, such as the example of an item being used as collateral where one only wants to insure for the amount of the loan.[15]

Even though an exact replacement may not be possible (for example, in fine art or other one-off material), cover can be arranged so that you receive an adequate sum to cover the cost of purchasing a similar object. You should be careful to take into account dealer’s mark-up or auctioneer’s commission and other potential acquisition expenses when setting the amount insured. Because of these expenses, the replacement value will usually be more than net asset value.[16]

Absence of insured value

Where the lender fails to provide a value for insurance purposes it is important that the borrower either (i) make a reasonable estimate of value and submit that to the lender for inclusion in the agreement, or (ii) obtain a complete waiver of all liability arising from the loan, or (iii) include a term by which the value of the item shall be deemed to be that reasonably determined by the insurance company.

If the borrower puts forward an estimate of the insurance value it is important that the agreement explicitly states that the estimate is not an appraisal of market value and is not to be used by the lender for any other purpose. While it is unlikely that the borrower will want to obtain independent third party valuations for this purpose, such estimates are often fairly easily obtainable through discussion with the curator of the exhibition or relevant department and from sales records.

Replacement versus restoration

Where the item is made of material that is made of materials that may be replaced or exchanged, the borrower will usually insist that it be insured for its replacement value. For example, assume that a gallery borrows a Janet Laurence work made of grasses, wood, soils and sand. If the grass component dies or is damaged, the insurance cover is likely to deem that the damage amounts only to partial loss and that it can be repaired. In such case the policy would meet the cost of restoration of the fungible material plus any loss of value – or the insurance company could consider the grass component that died as ‘inherent vice’ and therefore an exclusion under the policy.

The Replacement v. Restoration dilemma often arises in loans of new media and digital objects. For example, with new media works, the borrower would be prudent to borrow a ‘display copy’ and not the ‘master copy/original artwork’. In the event of damage to the ‘display copy’, the insurer would meet only the cost of replacing the copy. Because of this, it is important to establish the value of the ‘display copy’ early on in the loan negotiations as this is always much less than the value of the ‘master copy/original artwork’. Another example arises when borrowing digital photographs. If the general public get close to the work during the display period it may end up damaged by fingerprints. While the artist/lender considers the work to have been damaged, an insurer is likely to treat the value of the claim as the cost of reprinting the photograph.

Sometimes, because of the unique nature of the piece, or because of its particular family, religious or cultural significance, its value lies in that significance rather than its monetary value. In such cases the cost of restoration may exceed the value of the item but the lender insists on a term in the policy that obliges restoration. There is no easy answer to this. An open chequebook is never a good idea and will be antithetical to your insurer. Usually the answer lies in negotiating with the insurer and the lender to arrive at an agreed cap.[17]

Waiver of obligation to insure

Sometimes the lender agrees to waive the borrower’s obligation to insure. Sometimes this may be because the overall value of the material is so small or because the material is already covered under the lender’s own blanket policy. There is no easy answer for the borrower – it depends on the circumstances. For example, if the borrower agrees that the value of the material is miniscule (and that value is reflected in the agreement), it may decide to take the risk and remain uninsured. Where the value is high, it may be prudent for the borrower institution to take out its own insurance or, at least, obtain in the loan agreement a complete waiver of all liability arising from the loan.[18]

Cost

Nick Brett, of the London-based insurer AXA Art Insurance Ltd, has the following advice as to costs:

The rate charged by an underwriter is made up of various different components. They need to charge for the likelihood of loss from various perils, i.e. fire, water, accidental damage, theft, malicious damage etc as well as allow a margin for the expense of underwriting the risk, carrying out surveys and a modest margin for profit.

One should always start on the basis of insuring against ‘All Risks’. The difference between the rate for All Risks cover and the rate for limited perils cover is likely to be relatively slim, particularly from a specialist insurer who will want to provide a decent scope of cover to their client.

It is also the case that those perils which are most remote will only account for a tiny fraction of the rate, and those perils which represent major risks (i.e. fire, water and theft) will account for the bulk of the rate.[19]

What should the policy include?

Brett goes on to advise that a policy covering collection material differs in several ways to a general property insurance policy: It should ‘include provision for specific risk management, valuation and conservation advice; it should include cover for depreciation; it should operate on an agreed value basis where possible; it should not contain inappropriate single article limits; it should provide for an appropriate claims service including referrals to specialist loss adjusters and restorers’. Gold dust advice.

GENERAL INSURANCE ISSUES 

‘Co-insurance’ and ‘average’

‘Average’ and ‘co-insurance’ are often used as though they were synonyms. Actually, they are slightly different. ‘Co-insurance’ is where more than one party takes a share of the risk and that party could be the insured themselves, either because they wish to or because the insurer insists upon it.

‘Average’ is where the sum insured is found to be an inadequate representation of the value at risk and so the insured is obliged to bear a share of the loss commensurate with the amount of under-insurance deemed to have taken place. It is a contractual means whereby the insurer penalises an insured who under-insures property. The insured is considered to be a self-insurer for the amount under-insured, and will also have to bear a rateable share of partial losses (in proportion to the extent of under-insurance). In other words, through the ‘average’ principle, you would be treated as a co-insurer.

A simple example will make this clearer:

Full (Replacement) Value $1,000,000
Sum Insured $500,000
Amount of Claim, say $100,000
Amount payable by Insurers as a result of the application of Average/Co-Insurance $50,000

Because you have only insured the item for 50 per cent of its actual value, in effect, you would be self insured for 50 per cent of the full value and thus 50 per cent of any claim.

Administrators must be aware of the dangers of the ‘co-insurance’ clause. This clause takes effect if the collection is under-insured. For example, if the collection is worth two million dollars it may be insured for only one million (on the basis that it is unlikely that more than half of it would be wiped out in any disaster). In such a case the payment made by the insurance company will be reduced by the same percentage as the under-insurance. So, in the above example the payout would be reduced by 50 per cent.

Although the company will allow a ten per cent margin, collecting organisations are usually better off having the co-insurance clause deleted altogether. A ‘deductible clause’ will help keep the costs down.

A ‘deductible’ is the agreed amount that will be subtracted from the payout in the event of a loss. For example, the institution may agree to meet the first ten thousand dollars of any loss. This cover will be cheaper than one in which the insured organisation meets only the first five hundred dollars.

Deductibles may be structured in a number of ways. For example, they may relate to individual items, to all losses resulting from a single occurrence, or even all losses within a specified period. It is crucial to examine the exact terms used in the contract.

Exclusions

All policies, even ‘all risks’ policies, include exclusions. These must be carefully considered as they often require negotiation so that the cover obtained matches the real risks. There are some exclusions that are usually non-negotiable such as ‘fair wear and tear’, nuclear explosion, terrorist attack, war, insurrection, revolution, attacks by vermin, natural deterioration caused by the nature of the material and so on. Some policies even exclude flood. It is important to read these carefully. What is precisely meant by such words? For example, if there is a flood exclusion will it treat claims for damage caused by a plumbing disaster in the same way as damage caused by a flooding river?

Exclusions are included by insurers to limit their liability. They are a crucial component of the insurance company’s risk management strategy. They are a reflection of the extent to which the insurer’s interests conflict with those of the insured. You should only accept exclusions where such exclusions are compatible with your own assessment of the identified risks. After all, you take insurance as part of your risk minimisation strategy so it is essential that the real risks are covered and not excluded.

Read the policy

The insured should always insist upon being given a draft of the policy and an opportunity to examine discuss consider and negotiate it. It is essential to have a complete understanding of all its terms. If in doubt, ask.

Always insist on receiving a copy of the final insurance contract. It is the only way that one can be sure that the policy has actually been issued and is the only way to be sure of the exact terms of the protection that has been bought.

Further information

The Museums Australia website has an excellent resource for collecting organisations that wish to obtain further information.[20] That site also contains information on likely costs of various kinds of cover that small collecting organisations are likely to face. The large institutions negotiate individually shaped and costed insurances.

GOVERNMENT INDEMNITY SCHEMES

The Commonwealth and State governments all have insurance or indemnity schemes. They vary in ease of use and practicability and this is not the place to analyse them all. This isn’t a handbook for the collection or exhibition manager who needs to be expert on government indemnity schemes. The starting point of enquiry might be the summary of indemnity schemes set out in Appendix C of the 2001 Commonwealth inquiry entitled, ‘Covering Your Arts: Art Indemnity in Australia’.[21]

So that the reader can get a flavour of these schemes (rather than purporting to be a handbook on them), the following sections provide a brief summary of just two: The Victorian and the new Commonwealth schemes.

The Cultural Exhibitions and Fine Arts Indemnification Scheme (Victoria)[22]

This Indemnification Scheme provides indemnity cover for the temporary display of objects of material culture for the benefit of Victorian audiences and is managed by Arts Victoria. The scheme provides Government-backed, fully insured indemnification to approved exhibitions organised by Victorian cultural institutions.

Insurance arrangements for the Indemnification Scheme are made by the Victorian Managed Insurance Authority (the VMIA). The VMIA arranges all Victorian Government insurance, and due to its whole-of-Government buying power is able to provide insurance premiums at extremely competitive prices.

The Indemnification Scheme aims to facilitate the presentation of significant temporary exhibitions throughout Victoria by removing the potentially prohibitive cost of insurance. It also aims to promote best practice in exhibition management across the gallery and museum sectors.

The Indemnification Scheme accepts applications from organisations within Victoria that have undergone a risk management and site accreditation assessment. Indemnified exhibitions may be:

  • drawn from local, interstate or international sources;
  • presented at one accredited venue only;
  • toured to several accredited venues within Victoria;
  • toured both within Victoria and interstate, in which case indemnification covers only the Victorian component of the tour and the transits to and/or from the interstate venues.

Applications are assessed by a Ministerially-appointed Indemnification Committee. The Committee includes representatives from regional and metropolitan galleries and museums, conservator and representatives of the major State agencies. The Committee meets four times per year, or as required, to assess and prioritise applications against the Scheme’s objectives and assessment criteria described in the application guidelines. Applications must be submitted at least eight weeks prior to the requested Indemnification start date. There are four application rounds each year.

Priority is given to exhibitions which:

  • are from organisations that have undergone a satisfactory risk management and site accreditation assessment through VMIA;
  • will make a significant impact on the applicant organisations;
  • show evidence that all security, transport, packing and handling will be carried out according to the Security Checklist found in the application guidelines;
  • have a confirmed itinerary;
  • have a budget and marketing strategy commensurate with the scale of the exhibition.

Other matters for consideration during the assessment process include:

  • legal status of the management organisation;
  • proposed itinerary, including specific accredited venues;
  • exhibition budget;
  • identification of the objects for display.

Security, packing, transport and courier arrangements (in all instances professional standards must be met, specific requirements must be decided for each exhibition)

All organisations applying for indemnification or presenting indemnified exhibitions must undergo a risk management and site assessment. Galleries and museums are rated against a range of industry benchmarks and given a rating of gold, silver or bronze. This rating corresponds with the level of excess payable in the event of any loss or damage to an indemnified exhibition at the gallery/museum.

What will not be indemnified include:

  • touring exhibitions while at venues that have not undergone a risk management and site assessment and/or are outside Victoria;
  • the transit or display of works that are being purchased by an institution;
  • exhibitions with a value of more than $55 million;
  • commercial endeavours that include works for sale;
  • incomplete applications may not be considered;
  • wear and tear. A basic exclusion of the insurance policy that underpins the Indemnification Scheme is ‘ordinary wear and tear’. Exhibitions with components that are interactive can be covered for the total loss of those objects, but not for their repair if they break down or are otherwise damaged through use.

The Indemnification Scheme will not cover damage to didactic or promotional panels, nor can it be used to insure crates for exhibitions.

The Commonwealth scheme

In the 2009 Federal Budget the Commonwealth Government announced that as from 1 July 2010 it would replace the present Art Indemnity Australia program with a new scheme – the Australian Government International Exhibitions Insurance Program (AGIEI). It heralds a completely new approach whereby the Government will provide funding for eligible organisations to purchase their own commercial insurance.[23]

When the still current scheme, Art Indemnity Australia (AIA), was introduced, it was hailed as removing from galleries the financial burden of seeking commercial insurance. The new scheme recognises that when dealing with exhibitions valued at more than $50 million, insurance is best treated as a commercial and budgeted cost of mounting major exhibitions. The $50 million threshold is increased from the $20 million threshold under the current scheme.

This is a major shift of philosophy: When the AIA first started in 1979 the Commonwealth self-insured against the risk of loss or damage to indemnified works of art. In 2001, this policy changed and the Commonwealth took commercial insurance to reinsure its risk. Now, with the new scheme, the Commonwealth has removed itself from potential legal liability and from the administrative burden (except where collecting institutions choose to use Comcover as their insurer). In its new, simplified role it will merely provide funds to enable exhibition promoters to obtain their own cover to cover their own risks. The original approach was sensible. The new approach is sensible. The current one never was.

Applicants to the AGIEI are limited to:

  • Commonwealth, State or Territory Government collecting institutions;
  • incorporated not-for-profit Australian collecting organisations; and
  • incorporated not-for-profit organisations that have experience in developing and touring international art and cultural exhibitions[24].

This is a huge expansion of access. Previous governments attempted to manage their exposure by limiting access to the scheme to just two organisations: the National Gallery of Australia and Art Exhibitions Australia Ltd. This made sense in the days in which those organisations were probably the major promoters of blockbuster shows but over the past thirty years other organisations, in particular some of the State Galleries, have become experienced presenters of mega shows. Notwithstanding this, when the AIA was reviewed in 2001, the Commonwealth continued to exclude the State institutions from direct participation in the AIA[25] saying that the State institutions should either partner with one of the managing organisations or rely on their own State government indemnity schemes. Thankfully, that thin-lipped state/federal tension is not reflected in the new scheme.

However, it should be noted that there will be some caveats on the ability of state-based organisations to access the program. Single-venue exhibitions in the home state/territory of the applicant, where that state/territory has its own indemnity or insurance scheme will not be eligible. This places an emphasis on touring exhibitions to more than one venue and ensures that the Commonwealth scheme is seen as an addition to, not a replacement for, state government funding.

While the above is a step forward, the description of eligible applicants might have some interesting consequences. For example, most regional collecting institutions will not be eligible to apply because most of them are not, themselves, incorporated. They are owned by local councils. A few, however, are incorporated[26] and would clearly be eligible provided they have exhibitions valued at $50 million or more. Still, the details of the new scheme are yet to be released and small anomalies such as this can easily be dealt with as the program evolves.

In general, the AGIEI is a completely new policy direction and is an initiative that will be widely welcomed by the sector.

The Department of Environment, Water, Heritage and the Arts will administer the program. At time of writing, all we know is that applications for funding under the AGIEI Program will involve two stages: an initial application for in-principle approval and a final application at least 60 business days before the exhibition is to commence. Initial applications for in-principle approval for funding under the AGIEI Program will be due on 1 March each year for exhibitions commencing on or after 1 January of the following year.[27]

However, there will also be an interim arrangement for exhibitions commencing between 1 July and 31 December 2010 with applications closing on 31 October 2009.


[1]For example, ‘to be used as a reference library’.

[2] For example, ‘to be used for the benefit of the collection’.

[3] The variety of insurance cover available is limited only by the needs, imagination, and resources of the parties. Other policies not discussed here include: boiler insurance; computer insurance; library, valuable papers and records insurance; vent insurance; all risk floaters; accounts receivable insurance; money and securities insurance; products liability insurance; contractual liabilities insurance; publishers liability insurance; and many others. It is important that the organisation and its broker discuss at length the needs of the individual collecting organisation, before settling for any particular policy or company.

[4] As with other governance obligations, the board’s liability only extends to giving the issue its diligent consideration. It is not required to get the answer ‘right’.

[5] Nick Brett, AXA Art Insurance Limited, Works of Art: Their Financial Protection (unpublished).

[6] For example, if a natural history collection lends a collection of hundreds of rock samples or butterflies to an academic researcher, is there a system by which the loaned material is condition reported and counted before the loan and upon return? If not, there is little point in insuring the material for loss of damage when on loan because the claim would not be able to be substantiated.

[7] See ‘Insured value’ below.

[8] The prudent borrower will not agree to any demand that it will be liable ‘to the full extent of insurance coverage’. It is none of the lender’s business what that full extent may be. To disclose that can, in some cases, even be in breach of the insurance policy. It does have a right to be contractually insured that the borrower’s insurance is sufficient to cover the value of the loaned item.

[9] ‘Subrogation’, is the right of the insurance company that has paid out on a policy to ‘stand in the shoes’ of the indemnified party (the insured) and to then seek redress against the party responsible for the loss. For example if an employee of the borrowing institution is negligent and causes damage to the insured material, the lender’s insure will pay out the owner but would have the right to then chase the employer of the negligent employee (the borrowing institution) to recover the amount of the payout. In this way, it is clear that the lender’s insurance provides no protection to the borrower unless it is either a named additional insured or the rights or subrogation are explicitly waived.

[10] M. Malaro, Managing Museum Collections (2nd ed), Smithsonian, at 242.

[11] Indeed terrorism insurance was so problematic in the USA that the bush administration introduced the Terrorism Risk Insurance Extension Act which was a temporary mechanism intended to provide certain cover until the private insurers could develop their own responses to the terrorist threat in the USA. Unless extended, the Act expires on December 31, 2007. See http://www.treas.gov/offices/domestic-finance/financial-institution/terrorism-insurance/

[12] See M. Malaro, Managing Museum Collections (2nd ed), Smithsonian, at 241-242.

[13] Note that the agreed value is just that. Reference to likely market value is only one consideration that can be helpful in working out what that agreed value should be.

[14] There is also an ethical issue for the borrower institution. In agreeing to an over-valuation it is permitting its reputation to be used to ramp the value of the item. Subsequent potential purchasers of the item may/are likely to be shown the value that was agreed by the borrower institution and rely on the supposed care, attention and expertise implicit when it signed off on the ‘agreed value’.

[15] Nick Brett, AXA Art Services Limited, Works of Art: Their Financial Protection (unpublished).

[16] See Fn 15.

[17] In such a situation it is prudent also to include a term whereby any liability for claim over and above the agreed cap is expressly excluded.

[18] Make sure that the waiver includes liability for ‘gross negligence’ as it is well established that where one party attempts to exclude liability for its own negligence, the courts are inclined to disallow reliance on an exclusion clause where the negligence has been ‘gross’. If your sense of pride forbids excluding your own gross negligence, get insurance.

[19] See Fn 15.

[20] Risk Management and insurance for museums and Galleries: <http://www.museumsaustralia.org.au/site/page233.php>. This provides a directory of related websites and a very useful article Insurance Issues at the opening of the 21st Century, J. Edwards & B. Robertson, History Matters, Vol 14, Number 3, Nov 2004.

[21] <http://www.aph.gov.au/House/committee/cita/arts_indemnity_australia/artreport.html>.

[22] The following information has been obtained from the Guidelines and Application Forms available on the Arts Victoria website: <http://www.arts.vic.gov.au>.

[23] See <http://www.arts.gov.au/collections/agiei-program>.

[24] For example, Art Exhibitions Australia Ltd.

[25] The AIA was last reviewed in 2001, ‘Covering Your Arts: Art Indemnity in Australia’; see <http://www.aph.gov.au/House/committee/cita/arts_indemnity_australia/artreport.html>.

[26] Such as the Wollongong City Gallery which is a company limited by guarantee.

[27] <http://www.arts.gov.au/data/assets/pdf_file/0006/88665/agiei-factsheet.pdf>.

12. REPATRIATION OF CULTURAL MATERIAL

Panel of Experts:
Kim Allen
Assistant Secretary, Collections Branch, Department of the Environment, Water, Heritage and the Arts
Caroline Greenway
Director, Cultural Property, Culture Division, Department of Environment, Water, Heritage and the Arts
Dr Matty McConchie
Director, Collections Development, Department of the Environment, Water, Heritage and the Arts
Dr Michael Pickering
Program Director, Aboriginal and Torres Strait Islander Program and Repatriation Program, National Museum of Australia

 

INTRODUCTION

To start a discussion about repatriation, a touch of lexicological candour may be helpful: Not everyone agrees what ‘repatriation’ is. There seem to be two different approaches: one is to focus on the subject matter of the claim; the other is to focus on the legal rights that underwrite the claim.

In Australia, we typically use the word when referring to the return of human remains and sacred objects, but it is sometimes also used to refer to other artefacts – both sacred and secular. Some would say that the former is ‘repatriation’ while the latter is really ‘restitution’.[1]

As you will see from the discussion that follows, there is one kind of claim that is quite different from the others in that it is dependent on proving which party has the superior claim to legal ownership. If the argument is really about property rights, the claim is more properly described as one of ‘restitution’ rather than ‘repatriation’.

Still, because most of the learned commentators seem to use these terms interchangeably, this chapter first describes repatriation in its broadest sense[2] before concentrating on the repatriation exercises most likely to be experienced by Australian institutions – those involving Indigenous human remains and sacred objects. True repatriation.

TYPES OF REPATRIATION CLAIM

Many different types of material may be the subject of a claim. At its simplest, it is useful to distinguish between at least three kinds of material:

  • property that was legally obtained or collected but where the circumstances of collection breach traditional beliefs or ethical principles;
  • property that has been legally obtained but disposed of illegally; and
  • property that has been illegally obtained or collected but is legally held.[3]

Each of these can be broken down into sub-categories and indeed it may be useful to do so. These classifications are important because there is no reason why all claims for different types of material should be treated the same. Indeed, if each claim is to be dealt with in the most effective manner, they should not be.

Planning effective strategies requires that each repatriation event be considered individually, for repatriation is only a generic term for a range of demands and a range of desired outcomes. Accordingly, it is useful to unpick what we mean by the word ‘repatriation’ in each individual circumstance so that we can adopt the most appropriate strategy for handling it. The following is just one way of analysing these claims:

Type I repatriation claims

This occurs where the material was legally obtained or collected but where the circumstances of collection, breach traditional beliefs or ethical principles.[4]

The most obvious examples of this category are the collections of human remains held within collections. Most of these will have entered the collection when there was no question as to the legality of the means by which they were either gathered or acquired. It is just that the ethics of collection acquisition and management have evolved: What was viewed by the collectors and the institutions as socially, morally or scientifically appropriate has become inappropriate.[5]

The managers of collections containing human remains and sacred objects face the consequences of this ethical evolution in their daily practice: What is it appropriate to hold? What is it appropriate to display or use? All that the lawyer can reliably say is that these kinds of collection management issues are not really legal in nature but rather, ethical.

Human remains

Is it possible for material to have been illegally collected but legally obtained? Well, yes and no. Or more precisely, it depends.

Legal argument

As you can see from the discussion of ‘legal title’ in Chapter 7, the general rule is that no one can pass on to another better title than he or she enjoys. There are various statutory exceptions to the rule and any legal dispute about the ownership and restitution of chattels[6] will canvass these. In the case of human remains, the general position is more complex.

Once the corpse is buried, the general rule is that it ‘forms part of the land in which it is buried and the right of possession goes with the land’[7]. It is non-property.

Three important lines of authority qualify the general rule:

  • There are several cases that establish that the executor[8] (or where there is none, the deceased’s spouse or parents[9]) has the right to possession of a body for the purposes of its proper disposal[10]. This is not a right of ownership; rather it is one more akin to guardianship, but it has little to do with ownership.
  • Because of the grisly history of burial site abuse, all Australian jurisdictions now have statutes that control burial sites and confer various consent rights on executors and heirs – but they don’t give them ownership of the human remains.[11]
  • In Doodewarde v Spence, the High Court held a corpse could be treated as property in certain circumstances:

When a person who has by the lawful exercise of work or skill so dealt with a human body or part of a human body in his lawful possession that it has acquired some attributes differentiating it from a mere corpse awaiting burial, he acquires a right to retain possession of it, at least as against any person not entitled to have it delivered to him for the purpose of burial, but subject, of course, to any positive law which forbids its retention under the particular circumstances.[12]

Similarly in England, a court held that body parts may be property if they ‘have they have acquired different attributes by virtue of the application of skill, such as dissection or preservation techniques, for exhibition or teaching purposes’.[13] It is this third reservation to the general rule that has resonance for museums in that it is the basis upon which they are able to claim legal ownership of their collections of human remains. This is a characteristic of Type I repatriation claims – assuming the museum is able to withstand a claim that it acquired the collection material unlawfully, then the only basis for the return is one based on Ethics, not Law.

Ethical argument

Is there is a valid distinction to be made between ancient human remains and modern remains?[14] Should we treat Egyptian mummies the same as we treat human remains from the 19th and early 20th centuries? In other words, does the proximity of the deceased to his or her living family members make any legal or moral difference to the way that a repatriation claim should be treated? It may usefully be argued that the younger the remains, the lesser the right to treat them as collection objects and the greater the right of relatives and communities to obtain their return and deal with them in accordance with belief, tradition, and love.

Perhaps all we can really say is that the moral claim of those seeking repatriation of non-ancient human remains is the strongest, and that there is some, undefinable line in the sand[15] at which we are more inclined to say that the claim has become weaker.

But if we substitute Mungo Man[16] for the Egyptian mummy, does our answer change? If Mungo Man were in the British Museum, would we view it like the mummies and say that it should stay in that collection, far from its place of discovery; its home? Does a 40,000-year age difference allow us to think of them differently? Perhaps we subconsciously distinguish between them on the basis that one is packaged as art history or beautiful social history whereas the other is so starkly devoid of embellishment.[17]

Perhaps it is more profound than that: Perhaps it is because Australian Indigenous people claim a continuous living culture based on continuity of ancestry, place and traditions whereas this is not the case for most Old World burials which have occurred in parts of the world that have seen waves of conquest and cultural change.

Sacred and significant objects

Objects that are sacred or otherwise culturally significant also frequently subject to Type I repatriation claims. The return of these objects is perhaps less easily argued than that of human remains. After all, the essential character of the latter is easily established: The remains are either human, or they are not.[18] With sacred or significant objects it is not so easy. Degrees of sacredness are subtle matters. Objects may fall anywhere along a cline of sacredness, from secret sacred (therefore highly restricted and usually not to be viewed by a general audience), through to sacred but public (which is the bulk of sacred objects, used in public ceremony), and finally to secular. Repatriation is mostly concerned with restricted secret/sacred objects.

How are we to gauge ‘sacredness’? With indigenous material we can ask those for whom it is sacred. But is there a difference in the sacredness of a Mesopotamian god-form, a mediaeval chalice or crucifix, and an indigenous churinga?

If so, what is that difference based on? The temporal distance between use of the object as sacred object and its use as collection object?[19] The geographical distance between the place of sacred use and the location of the collection? The degree of cultural separation between the source culture from the collection culture? The political or diplomatic pressures of any particular age? Whatever the reason, sacredness is not a constant quality.

Indeed, some objects are not sacred at all but are hugely significant and are accordingly treated with similar respect. Commonly, these are objects that gain their significance because of their association with a particular place, person or event. The Elgin Marbles are not sacred but they are certainly significant.

Type I repatriation claims can rarely be based on legal principles; nor can their solution. The issue is one that will be largely determined by the degree of respect that the owner accords to the claimant’s spiritual or cultural beliefs.

In Type I claims:

  • Ownership is commonly not in contest. It is usually acknowledged by the claimant that the institutional owner is the legal owner;
  • Claims are based on a recognition of rights that is ethics-based, not law-based;
  • Although a financial component of the claim may constitute part of the claim, claims are not really about monetary compensation. They are about things for which monetary compensation makes little sense, because they are about the soul rather than the value.

Type II repatriation:

Type II repatriation occurs where property has been stolen, exported illegally from its country of origin or imported illegally into Australia and where there is a relevant treaty between the country of origin and Australia.

Most of the countries that signed the 1970 UNESCO Convention[20] have legislation that seeks to control or inhibit the export of culturally significant material. Such powers override of the rights of the current ‘owner’ of the property.

In Australia that legislation is the Protection of Movable Cultural Heritage Act 1986 (PMCH Act). It gives foreign governments the right to request the Australia government to seize and return movable cultural heritage objects that have been stolen or illegally exported. The PMCH Act only came into operation on 1 July 1987 and accordingly, the right to request return only applies to material that entered Australia after that date. But that is not the end of the matter:

  • Where the requesting country is a Party to the 1970 UNESCO Convention, the date of the illegal export of the objects must be after 1 July 1987; and
  • Countries that are not a Party need to have relevant cultural heritage protection legislation in place at the time the material was exported.

In these claims:

  • current ownership is irrelevant;
  • they are based on international treaty obligations as effected by the local legislation. Accordingly, legal argument is restricted to the applicability of the Act and compliance with its terms;
  • the claims are nation-to-nation and cannot be brought by individuals;
  • they are not about monetary compensation. They are about protecting the cultural patrimony.[21]

Examples of type II repatriation

The PMCH Act has importance for every collecting institution. As is discussed in Chapter 11, this legislation allows the government to seize material that has been stolen or illegally exported from another country in contravention of the cultural heritage laws of that country. No collection manager, CEO or board member, wants to be advised that the acquisition of a collection item was tainted by illegality and that the material is to be removed from and lost to the collection. It is the stuff that can affect the good standing of the institution and the professional reputation of those responsible for the acquisition.

Just in the past five years, 750 kilograms of illegally imported dinosaur, mammal and reptile fossils were returned to the Chinese government; 130 kilograms of dinosaur and plant fossils illegally exported from Argentina were returned; 16 Dyak Skulls returned to Malaysia; and an Asmat human skull from Papua returned to Indonesia. In 2008, the Australian Government returned a rare 15th century Ulm Ptolemy map of the world, stolen from the National Library of Spain, to the Spanish government.[22]

These few examples illustrate the need for undertaking rigorous due diligence as to provenance before agreeing to the acquisition of collection material. The dangers can be subtle: it is not likely that you will be approached by a man in a pub and offered 750 kilos of dinosaur fossils. Often, by the time the offer is made to the collecting institution, the origins of the material have been coated with a veneer of respectability. We want the story to be true but unless we are prepared to lose the object to a claim under the PMCH Act, due diligence is essential.[23]

Type III repatriation

Type III Repatriation cases occur where (i) there is some illegality that affects the chain of title in the property, thus affecting the present owner’s right to claim ownership, and (ii) the PMCH Act does not apply.

These cases are complex because they are an application of traditional legal analysis of property rights. They may be brought by governments[24] or by individuals.[25] In such claims, amongst many other things, the claimant must show that:

  • the claimant can prove that the property was been stolen, looted or otherwise unlawfully acquired;[26]
  • the claimant has the right to bring the claim;[27] and
  • there are no procedural or other bars in bringing the claim.[28]

Perhaps the best-known examples of these claims are the so-called ‘despoliation cases’, but these claims go far beyond those arising from armed conflict. Type III repatriation cases potentially affect every acquisition that turns out to be stolen, notwithstanding that it may have passed through several hands and been the subject of due diligence as to provenance.

In these claims,

  • ownership is commonly in contest. It is rarely acknowledged by the claimant that the institutional owner is the legal owner;
  • the claims are based on the application of the law of property rights;[29]
  • they are often about monetary compensation. When individuals bring the proceedings rather than communities or nations, the main driver is often monetary rather than cultural benefit. If there were to be a law passed that no repatriated cultural material were able to be resold, we would see which of these cases was about the money and which were about cultural and spiritual significance. The point is not that one is better or worse than the other: simply, they are different – and as such require different policy approaches.

Because of the characteristics described above, Type III repatriation cases are more properly referred to as examples of restitution rather than repatriation. Learned commentators seem to use the terms casually but it might be more helpful if we were careful to distinguish Type III claims from the others.

An example of type III repatriation

Let’s illustrate this by looking at a non-despoliation hypothetical. Museum A holds Indigenous human remains. It acquired them in 1947. A claimant seeks the return of those remains. She is doing so on ethical and moral grounds and is not seeking financial restitution. What would she have to prove?

If it is a type III claim, the road will be hard. At the very least, she will have to prove beyond reasonable doubt:

  • the identity of the remains;
  • that she is the lawful heir or legal representative of that person;
  • that she has a better legal right to the ownership of the remains that that of the museum;[30] and
  • that she is not procedurally time-barred from bringing action.

This is not an action with high prospects of success if pursued as a Type 111 claim. It is most probable that the claimant will lose if she approaches it as a legal claim. It is really a Type I claim and is best treated by both parties as such. This is an issue that is more likely to be resolved by understanding and negotiation than by litigation. If litigated, the museum would likely win – but the core ethical or moral issue will not be resolved.

Role of law in resolving repatriation claims

Introduction

Two initial and over-arching legal questions confront every organisation facing a repatriation claim:

  • Ownership: Is the institution the legal owner of the material? Can it prove its ownership of the material? Or perhaps more correctly, does the evidence of its ownership outweigh any contradictory evidence that the claimant can adduce in court?
  • Power: Does the institution have the legal power to deaccession the material from its collection and hand over the legal ownership of the material to the claimant?[31]

Then what follows rather depends on what type of restitution claim it is. When faced with any claim of repatriation it is important that the institutional owner quickly considers what type of repatriation claim it faces. This will help determine the appropriate strategy. Types I and II are lawyer-lite. Type III is lawyer-max.

Role of lawyers in type I repatriation claims

When we look at the three characteristics of Type I Repatriation claims, we see that the problem is essentially not a legal one. Provided that the rights of ownership are established and it can be proved that the institution has the right to deaccession and transfer legal ownership, in Type I repatriation there are really very few legal issues. While lawyers may be useful as part of the back-up team, in Australia the core issues to be resolved are ethical, not legal.

The notable exception to this is when the claimant chooses to adopt a legal strategy. It is unusual, because it requires the claimant to mount its claim on grounds that permit it to overcome the obvious ownership hurdle. It requires finding another ground upon which to fight and the cultural property statutes provide the most obvious opportunities.[32]

Role of lawyers in type II repatriation claims

From the four characteristics of type II repatriation claims it can be observed that there is a preliminary role for the institution’s lawyers – but this is really restricted to issues concerning the applicability of the legislation. Once it is determined that the Act applies and that the request has been properly made, the issue is an inter-government one.

Role of lawyers in type III repatriation claims

Type III claims are very different. The problem is essentially legal. At its heart, it is nothing more that a dispute about the legal ownership of property. Lawyers will be, and need to be, involved as soon as the claim arises. Lawyers will be central to the analysis, passage and resolution of the claim. The administration should not take any steps without doing so in accordance with the advice of their legal experts.

The Dja Dja Wurrung claim

In 2004, the Melbourne Museum mounted an exhibition called ‘Etched on Bark 1854’. Included in the show were three objects on loan from the Royal Botanic Gardens, Kew and British Museum. One was a ceremonial emu figure made from river red gum and decorated with red and white ochres, and there were two etchings on Box Bark, one showing a hunting scene and the other, slightly larger, showing men dancing in a ceremony.[33] These were secular, not sacred, objects that had been obtained with free and informed consent and by means that did not violate tradition.

The Museum’s Aboriginal Cultural Heritage Advisory Committee was consulted before negotiations began with the overseas museums, and the Museum’s ‘Roving Curator’ and other staff had a number of more informal discussions with members of the Dja Dja Warrung and other community groups.[34] As is usual, under the loan agreements, at the end of the loan period, the borrower was required to return the objects to their owners.

The objects entered Australia with Certificates of Exemption under the Protection of Movable Cultural Heritage Act 1986 (Cth). (Certificates of Exemption allow Australian protected objects, including Class A objects, which are currently overseas to be imported into Australia and subsequently re-exported. Overseas owners of Australian protected objects are encouraged to repatriate them to Australia for exhibition or sale but the Certificate of Exemption provides security that the objects will be able to be re-exported on completion of the exhibition, or if a sale to a resident of Australia is unsuccessful.)

In an attempt to prevent the re-export of the material, the Dja Dja Warrung people of Victoria applied to the under s.21 of the Aboriginal and Torres Strait Islander Heritage Protection Act 1984 (Cth) requiring the Minister to return the remains to their traditional (rather than the legal) owners.

The legislative history that produced the anomaly that permitted this claim is fascinating – but its telling can wait for another time. Politics had caused the original legislation to be amended in 1987 to make a particular exception for Victoria.[35] It was this that provided the basis of the claim – a claim that could not have been brought in any jurisdiction other than Victoria. The claimants sought and obtained a series of rolling court orders forbidding the export of the artefacts.[36] Eventually these claims were dismissed.

The Dja Dja Wurrung Native Title Group asked the Minister to use his powers under the Commonwealth legislation to make a declaration of preservation over the artefacts, to prevent their return to Britain and to compulsorily acquire them. He declined to do so, based on advice that no overseas museums would be likely to lend to Australian collections if the power was exercised in this way.

Although the legal case was lost, some small benefits were politically delivered: The Victorian government announced that it would establish a $250,000 fund to help buy-back cultural material held in private hands and that it would provide $50,000 to fund a feasibility study to investigate a Boort Dja Dja Wurrung Cultural Interpretive Centre. Not a big win. Elizabeth Ellis, the curator at the centre of the controversy, managed to articulate a positive analysis of the consequences:

‘What are some of the results of the Barks case? The London museums have been alerted, in a very dramatic way, to the significance of their collections from Indigenous Australians. The Dja Dja Wurrung have become aware of an artistic cultural tradition that they had not known about before, and young Aboriginal artists have begun making bark etchings in a similar style to that of their ancestors. The community at Boort, both Aboriginal and non-Aboriginal, have re-discovered a part of their local history, and plan a new Interpretation Centre to tell Indigenous and settler stories. And I hope to be able to continue to work at discovering the provenance of early Indigenous collections, and to tell histories which may contribute, perhaps only in a tiny way, to healing and reconciliation.’[37]

Indeed, a glass half full.

On the other hand, after the Dja Dja Warrung litigation many overseas collections expressed the view that they would be reluctant to lend Aboriginal material to Australian institutions for fear that they would be subjected to similar treatment. In response, in 2006, the Commonwealth government amended the Aboriginal and Torres Strait Islander Heritage Protection Act to repeal the anomalous Victorian exception that had permitted the action to be brought[38] and to provide that a Ministerial declaration under s.12(1) of that Act could not prevent the export of an object where there is a Certificate of Exemption in force under s.12 of the Protection of Movable Cultural Heritage Act authorising its export.[39]

Because of this, it would be impossible to mount the action again – but some overseas owners don’t worry about fine legal distinctions: They remember the aggravations suffered by the lenders in this case and are reluctant to walk into what they perceive to be a foreseeable ambush.

This was a legal action doomed to failure. The claim was treated as though it were a type III claim whereas it was always a type I claim. This case illustrates that a defendant institution has little control over the tactics of the plaintiff party but it also illustrates that if a party wrongly analyses the nature of the claim (or deliberately adopts a litigious approach for essentially political purposes), the result is enormous financial expense and, perhaps more importantly, the feeding of fearful and recalcitrant positions and the destruction of much trust and good-will.

REPATRIATION OF HUMAN REMAINS AND SACRED MATERIAL[40]

In Australia, the repatriation of Aboriginal and Torres Strait Island human remains and sacred objects is informed and influenced by government legislation and funding programs, museum profession ethical guidelines, and institutional policies – but the courts have played no part in it. In this section, where we consider the way that Australian museums handle claims for the repatriation of this kind of material, it is important to remember that these are type 1 repatriation claims: situations which are not resolved by legal analysis and disputation but rather by the resolution of competing public interests.

The resolution of competing public interests

Even where the claimant can establish a strong moral basis for repatriation, there is inevitably a competing public interest claimed by those objecting to the repatriation. For example, when the repatriation of human remains is sought, the argument of the claimant is that the remains should be handed over to their family or community so that they can be treated with respect in accordance with their own customs and beliefs. For the owner-institution the argument usually is that ‘the collection should be available for scientific research that will contribute knowledge as to the sociology, geography, anatomy and physiology of humans generally or of particular classes of humans’. These are both valid, although competing, community interests.

If this conundrum is to be resolved, it is important that both sides recognise that there is no law or science on the side of those seeking repatriation of human remains and sacred objects: the claim is ethical and moral. It is unhelpful for the institutional owners to argue that the claimants have no legal right over the material. Everyone already knows that. To argue the Law is to miss the point and to miss the opportunity to find alternate ways to resolve the dilemma.

Indeed, it is important that the owner avoids falling into the trap of conceiving of such claims as a ‘legal dispute’. Such categorisation will inevitably create a psychology whereby the matter is treated by litigators rather than negotiators.

As for owners who resist repatriation on scientific grounds, they must acknowledge that any strength of their position is dependent upon the value of the science delivered. For example, if the collection has been collected in a manner that makes reliance on the data unsafe, what is its scientific value? Sometimes it is argued that the value of a collection of human remains lies in its potential: The material will be available if and when the decision is made to undertake scientific testing, or if and when new technologies are invented that will permit different kinds of examination. This argument may have merit but is often the resort of institutions that have never actively planned such investigation, have no clearly articulated thesis that they wish to test, and have no peer-approved or community-endorsed strategy as to how it should be done.[41]

The difficulty faced by both the claimant and the owner is that there is no single, correct, answer. There is ‘right’ in the claims of both sides.

Each side can argue that its public interest should get precedence over the other – and where that is the approach taken, the status quo will be retained by the party that can prove legal ownership of the material (usually the institution) and the dispute will continue to burn like fire in a peat forest. In dealing with claims for repatriation, listening skills are more important than forensic skills; mutual respect and the adoption of creative strategies to achieve common goals, are more effective than either litigation or passive aggression.

Attitudes to repatriation within the museum sector

It is important to understand that the attitude of Australian museum professionals to repatriation is not necessarily the same as those of their European colleagues. From the perspective of a ‘source country’, many European institutions are reluctant to hand back human remains, either to the families, peoples or governments from which they were originally taken. It would seem that they consider human remains to be an important part of science and history collections and should be retained so that the museum has the capacity to undertake scientific examination and experiments.[42]

The Australian and New Zealand approach is in stark contrast. In our region, there is a widespread belief that the arguments in favour of maintaining collections of human remains are difficult to sustain.[43] Notwithstanding that the existence of the collections may permit an institution to scientifically examine the remains, in fact, very little such examination is done. Most of the remains sit undisturbed of their shelves for year after year and decade after decade.

There are good reasons for this:

  • very few of the remains were more than 150 years old at time of collection[44];
  • the means by which most of them were collected were scientifically biased and unreliable; and
  • the ethical underpinnings of their collection is often incompatible with today’s ethical and social standards.

Consequently, over the past twenty years in Australia there has developed an institutional culture by which it is assumed that the return of human remains to their kin or skin group, or at least an appropriately affiliated cultural group, is to be preferred over holding them within the storerooms of the museums on the off-chance that they might later be useful.

It is significant that the Australian approach to repatriation of human remains and sacred objects is primarily governed by industry practice not Law: The State and Federal laws provide no explicit assistance to the museums which are custodians of human remains and which either wish to conduct scientific experimentation on them, or wish to return them to their original community.[45] Indeed, in many ways, legislation is a hurdle to both. As a consequence, while the codes of ethics and practice that have developed as to repatriation are consistent with Australia’s treaty obligations and local legislation, they have really developed independently of any legislative guidance.

The existing statutory framework

The statutory framework is one that will be familiar to many jurisdictions. The relevant statutes can be divided into various categories:

  • those that control the protocols of handling of dead bodies[46] and
  • those that prohibit or lay down protocols for transplantation of, or experimentation on, human tissue[47].

None of these contain exceptions that give museums any particular rights to conduct scientific testing on the human remains in their collections. Indeed, although they do not act to exclude museums from such activity, these general statutes act as inhibitors of any such scientific work in museums as they include onerous requirements of consent – from the deceased, the relatives of the deceased, the executor[48], the coroner (or various combinations of all of the foregoing); They are based on the assumption that the subject is either living or fairly recently deceased. They make no exceptions that might meet the needs of museums whose collections include human remains; they provide no exceptions to permit scientific experimentation or testing by museums; they provide no explicit right to maintain such collections and nor do they impose any duty of repatriation.[49]

The difficulty of complying with the statutory consent obligations means that little real research is carried out on these collections and is one of the practical underpinnings of the practice of repatriation. If scientific examination is not carried out on the remains, and is discouraged (if not prohibited) by statute, then the case for continued custodianship of the remains is greatly lessened. In short, even if the change of cultural and ethical values were not sufficient to stimulate repatriation, economics would.

Sectoral and professional codes of ethics

The museum sector has done much work establishing codes of practice in relation to the custody, treatment and repatriation of human remains held in their collections. The archaeologists have a Code of Ethics[50] as do the anthropologists[51]and there are several investigations and reports that give guidance in the area.[52]

The over-arching philosophy and approach is set out in Museums Australia’s 2005 document: ‘Continuing Cultures, Ongoing Responsibilities: Principles and Guidelines for Australian Museums working with Aboriginal and Torres Strait Islander Cultural Heritage[53]:

Repatriation1.4.3 The community from which the ancestral remains originated needs to be involved in deciding what will happen to remains repatriated by museums.1.4.4 Museums are to seek out the rightful custodians of ancestral remains and ask them whether they wish the remains to be repatriated to the community or held by the museum on behalf of the community.

1.4.5 If rightful custodians ask for the return of ancestral remains museums should agree. All requests for the repatriation of Aboriginal and Torres Strait Islander ancestral remains should be promptly and sensitively dealt with by museums, who must at all times respect the materials’ very sensitive nature.

1.4.6 Museums must not place conditions on communities with regard to the repatriation of ancestral remains.’[54]

Although this code of conduct is not legally binding on museums, it sets out the basic approach of Australian museums:

  • involvement of the relevant community;
  • an obligation on museums to be pro-active and seek out rightful custodians and to ask them as to what should happen to the material;
  • an emphasis on the sensitiveness that should characterise such discussions; and
  • the prohibition of museums putting conditions on the return. (After all, it is the view of the rightful custodians that is paramount.)

This work by Museums Australia was an important initiative because it spelled out for the first time these basic principles by which the profession was expected to operate when faced with repatriation issues. As a result of this work, some repatriation questions were more likely to be answered according to consistent principle instead of moral positions adopted by individual decision-makers.[55]

Institutional policies

All institutions that hold human remains have individual policies, governed by statute and informed by sectoral codes of ethics that set down the protocols that govern the day-to-day activity of the staff. Some of these will be general institutional policies that affect all parts of the collection (such as policies relating to deaccessioning and disposal) while others will be more particular to the holding and treatment of sacred/sacred and private material and to the return or repatriation of cultural material.[56] Indeed, ‘Australian State and Territory Museums have been returning ancestral remains and sacred objects to Aboriginal and Torres Strait Islander people for over twenty-five years (although with varying degrees of willingness in the early years). Most repatriation exercises were responses to unsolicited requests from Indigenous groups. Repatriation events were few and far between and handled on a case-by-case basis. Since the late 1990s however, federal, state and territory Museums have had the opportunity to be more pro-active in repatriation exercises through the provision of extra state and federal funding programs.’[57]

These policies will differ from collection to collection as the historical reasons for acquiring the material, the circumstances in which it was collected, the reasons that it still holds such collections, will differ from institution to institution.

For example, as Dr Pickering observes:

… the National Museum of Australia holdings of human remains and sacred objects derive from many sources. Most of the remains are from the old ‘Australian Institute of Anatomy’ collections, transferred to the NMA in 1985 following the Institute’s closure. The Institute was established in the 1930s and made large collections of human and animal biological specimens, as well as an enviable collection of other cultural objects now held by the National Museum of Australia.

The Museum has also become the unofficial repository and repatriation service provider for some collections from overseas. For example, collections from Edinburgh University, the Royal College of Surgeons, Manchester and Horniman Museums in the UK, the Bishop Museum and Michigan University in the US, and from the Museum of Ethnography in Sweden. While all of these remains have been temporarily deposited with the Museum, the actual advocacy that resulted in the returns was primarily carried out by Indigenous representatives and/or Indigenous representative bodies. These include the Aboriginal and Torres Strait Islander Commission (ATSIC), Aboriginal and Torres Strait Islander Services (ATSIS), the Office of Indigenous Policy Coordination (OIPC), the Foundation for Aboriginal and Torres Strait Islander Research Action (FAIRA), and the Aboriginal Legal Rights Movement (ALRM).

The Museum’s holdings of secret/sacred objects similarly derive from the Institute of Anatomy ethnographic collections, collections that were held by the Federal Government pending the establishment of a National Museum, collections subsequently acquired by transfer or purchase, and by donations.’[58]

Government policy and support

Although the statutory basis for repatriation of human remains and sacred objects is, at best, sparse, it would not be correct to infer from that, that the government has not supported the process. The repatriation process could not have been as effective as it has, had governments of various political persuasion not provided the funding that underwrites the National Repatriation Program and the processes untaken by the owners and the claimants[59]: The Australian Government provides support through the International Repatriation Program, funding for Keeping Places under the Indigenous Heritage Program and, through the Cultural Ministers Council, the Return of Indigenous Cultural Property Program.

In brief, the Return of Indigenous Cultural Property Program (RICP) supports Australia’s major government-funded museums to:

  • identify the origins of all ancestral remains and secret sacred objects held by museums where possible;
  • notify communities of ancestral remains and secret sacred objects held in museums;
  • appropriately store ancestral remains and secret sacred objects if this is requested by communities; and
  • arrange for repatriation where and when it is requested.

Through the program, the Australian Government, state and territory governments and the museums sector collaborate to resolve issues relating to Australian collections of ancestral remains and secret sacred objects. Crucially, it provides financial support to both the museum sector[60] and to Indigenous communities[61] to meet the costs associated with repatriation. Funds are provided to Indigenous communities through the museums. The RICP Program does not apply to private or university collections, or to holdings overseas. [62]

The RICP Program is overseen by a Management Committee of museum and Indigenous representatives from each state, the Northern Territory and Museums Australia.

The eight museums eligible to participate in the program are: Australian Museum; Museum and Art Gallery of the Northern Territory; Museum Victoria; National Museum of Australia; Queensland Museum; South Australian Museum; Tasmanian Museum and Art Gallery; Australian Museum. The Australian Capital Territory does not hold collections of Indigenous remains and secret sacred objects, so does not participate in the program.[63]

The RICP program is now the formal enunciation of repatriation policy in Australia. The principles that it articulates are the result of extensive discussion and negotiation between state and Commonwealth governments, the museum sector and Indigenous community representatives. The Principles are based on the Museums Australia’s Continuous Cultures, Ongoing Responsibilities but have expanded and elucidated those principles and, crucially, backed the program with financial resources.[64]

Click HERE to view the Return of Indigenous Cultural Property (RICP) Program National Principles.

THE EFFECT OF THE PRINCIPLES

Underlying the principles enunciated in Continuous Cultures, Ongoing Responsibilities and the Return of Indigenous Cultural Property Program is recognition of the moral, rather than the legal, authority of the Indigenous people or communities to which this material belonged and from which it was taken. Each stage of the repatriation process is based on consultation with, and empowerment of, the other side – an approach that is quite different from the traditional adversary legal approach.

Indeed, it is fundamental to the repatriation process that the repatriation event is not seen as a dispute (although of course disputes do arise), but rather as an opportunity to achieve ethical and useful community outcomes.

Accordingly there is no place in the process for litigators or even passive-aggressive museum officials. The practical tools of the repatriation process are respect, acknowledgement and negotiation.

THE REPATRIATION PROCESS

This is not the place for a full description of the issues underlying the repatriation of human remains and secret and sacred objects. There are some excellent descriptions of this subject matter and the issues that arise.[65]

Each individual repatriation process, shares a generic structure:

  • investigation of the provenance of the remains;
  • inquiry as to the most appropriate custodian;
  • formal request for return and proof of a right of custodianship;
  • engagement;
  • decision;
  • return or other management.

Investigation of the provenance of the remains

Where the material is held in overseas museums, identification and the establishment of provenance is usually achieved as a result of the efforts of the claimant groups. Examples of repatriation being pro-actively initiated by the foreign institution are rare.[66]

In contrast, where the material is held in an Australian museum, repatriation is most often commenced by proactive investigation by the holding organisation.

Inquiry as to the most appropriate custodian

It is important that the repatriating organisation undertakes a transparent and inclusive process to identify the appropriate custodians. At the National Museum of Australia, the repatriation process is usually proactive: The Repatriation Unit, having established the geographic or cultural provenance of the remains, does not take on itself decide who is the most likely appropriate custodian. Rather, it consults with:

  • relevant government heritage authorities to assist in the identification of formally recognised representative organisations and/or individuals; and
  • Indigenous representative bodies, established by legislation or government funding, that have a responsibility to represent custodians, traditional owners, and Native Title holders.

As Dr Pickering observes:

The identification of such individuals and groups based on cultural, anthropological, as well as legislative, criteria is their day-to-day business. Access to this information – achieved through their endorsement of a repatriation claimant, … assists the Museum in fast tracking the repatriation process to the benefit of custodians. At the same time, such engagement provides some protection for Museums when they are required to describe whom they dealt with and the basis for their accepting that individual or group as being the appropriate custodians for repatriated items.’

A lawyer might note that the museum is undertaking valuable risk management in adopting such a consultative and seemingly passive role: Whereas it might have immediately made its own conclusions as to the appropriate persons or group, it chooses not to do so and instead, consults both with the government sector and the non-government Indigenous bodies. It is using a well-proven technique for conflict avoidance in such situations: Involve all of the bodies that have a bona fide interest in the transaction and whose adverse views might either derail the process or impugn the outcome.

Once a prospective custodian, custodial group, or representative body has been identified, it is advised in writing of the nature of the remains or objects available for return.

Formal request for return and proof of a right of custodianship

Each institution will have a formal procedure that the claimant must follow to make a claim.

This is a sensitive stage: sometimes the community may be embarrassed that it was not aware that remains and objects were being held. It may be reticent because it doesn’t know how to proceed. Accordingly, how this first contact is dealt with can affect the eventual success of the repatriation event: The Institution must acknowledge the right of the indigenous group to be consulted in respect of the material and must treat the claimant and their enquiries or demands with respect.

The communities cannot be treated as though they are middle-class, urban, Euro-educated. Communities need to confer amongst themselves to determine what to do. They often lack financial resources and this consultation process often requires considerable financial and logistical support to organise and implement these meetings and discussions.[67]

Many such groups do not have experience in such formal matters and will need assistance. The institution will need to help them understand what it needs to verify the claim and what it considers constitutes proof of custodial rights. For example, at the National Museum of Australia, the potential custodians will be given a document entitled ‘Advice to Applicants’ that details how to apply for the return of material. This asks prospective custodians for any information that assists in supporting their application for repatriation, including:

  • the identities of the persons, groups, or community on whose behalf the application is made;
  • the description of the specific remains/objects requested;
  • letters of support for the application from local representatives organisations such as Land Councils, Native Title Representative Bodies, Legal Services, Government Indigenous or heritage bodies, or other community organisations;
  • where an organisation is making the application, a statement of support from members of the relevant group.
  • a statement that the applicants are entitled by the traditions and customs of their community to make application for the remains/objects.

Such requirements can be intimidating and complex and the officers of the institution will often need to assist the claimant with an application. The information sought from the applicant can appear daunting but it is not compulsory: At the National Museum of Australia, although such information is desirable, the decision as to custodianship is often made without such information, based on the museum’s own research as to provenance together with the information supplied by the government and Indigenous organisations.

Engagement

The institution engages with the applicants, describing the process and listening to the applicants’ case. The application is considered, the options discussed with the applicants, other groups consulted, and where relevant, any competing claims are considered.

When more than one group makes application for the return of the materials, the museum must try to determine which has the better claim. Although museums try to be impartial and would prefer the disputant factions to come to some agreement themselves, in most cases one group better satisfies the criteria of endorsed representation[68] and so the museum deals with that group. The museum must adopt a transparent process and this not only alleviates the suspicion and distrust that can accompany such negotiations, it also promotes reasonableness on the part of the claimants.

Decision as to the application

The museum then considers the information that it has gathered – that obtained through its own provenance investigations; that supplied by the representative organisations it has consulted; and that provided by the claimant community itself – and makes its decision as to custodianship.

There are two main possible outcomes:

  • either, the institution responds positively and agrees to the return of materials – an explicit acknowledgement of the applicants’ right to be primary custodians for the purpose of repatriation; or
  • where the group has failed to prove its rights to exclusive custodianship of the materials, the application for return of the materials will be refused.[69]

Return or other management

There are levels of physical return, ranging from the specific to the generic: ‘return to site’; ‘return to descendants’; ‘return to ‘country’’; ‘return to region’; ‘return to state’ and ‘return to Australia’.[70]

The legal formalities of return are few. With the exception of signing a receipt for remains, the return of remains and secret/sacred objects is unconditional.[71] Custodians may do with them as they see fit.

For the institution, the receipt is the legal proof that the benefits and burdens of ownership of the material have passed to the new owners,

For the new owners, legal and physical return will not be an end but a new beginning. With return (and gaining of legal title), comes responsibility and these pressures are keenly felt.

As Dr Pickering has observed:

Few communities have the financial or logistical resources to take possession of materials. The treatment of human remains may require ceremonies that require transport of participants and catering, burial that requires ceremonies, a grave site, excavation, grave marker, or the construction and maintenance of a suitably secure and culturally acceptable storage facility. Similarly, the receipt of sacred objects may require special transport protocols, ceremonies and specialised secure storage facilities. All of this costs money and many of the applicants have little enough of it.

On a number of occasions, people have expressed the concern that, if returned, sacred objects might be stolen or interfered with. Communities need secure storage facilities in which materials may be stored. Because of the secret nature of the materials stored the repositories must also be inconspicuous and of low profile. As well as initial set up costs, such facilities require long-term maintenance and management. This requires a long-term commitment of human and financial resources.[72]

For this reason, the museum is often asked to continue to store the material on behalf of the Indigenous community. Where this occurs, the presence of the materials in the museum is legitimate, as it has been endorsed by the Indigenous owners of the materials.

When one of the applicant groups is formally recognised as the moral and legal owners of the materials, one outcome is the hand-over of items. Another outcome is the request that the institution continues to hold the materials at the request of the community. Thus, a physical act of transport and handover may not occur and indeed, is not necessary as a measure of a successful repatriation exercise. What has happened is that both authority and ownership have been returned – the institution may continue to hold materials but this is under the clear recognition that the claimant community is the owner and manager of the material.[73]

WHAT IS SUCCESS?

From a legal perspective, a successful repatriation event occurs when a cogent process has resulted in the formal, documented transfer of ownership and responsibility. However this approach is too limited.

The criteria for defining a successful repatriation event should not be restricted to the physical return of materials. Rather, the criteria for defining success should include the recognition that both authority and ownership has been returned to the community. This, as well as the development of closer relations between the repatriators and the custodians, may prove to be the most significant achievement of the repatriation process.[74]


[1]For the section on repatriation of human remains and sacred objects I have had the benefit of the knowledge of Dr Michael Pickering, Program Director: Aboriginal and Torres Strait Islander Program & Repatriation Program at the National Museum of Australia. The insights into institutional process and attitude are his.

[2] That is, claims made by representatives of previous owners against present owners, for the return of cultural material.

[3] For example, where Aboriginal human remains were removed from graves in breach of the British Anatomy Act (1832) but have gone through a series of hands, today it would be reasonable to state that institutions have legal title to them. See ‘A Scandalous Act: Regulating Anatomy in a British Settler Colony, Tasmania 1869’, Helen MacDonald, Social History of Medicine 2007 20; http://shm.oxfordjournals.org/cgi/content/abstract/20/1/39.

Another example is William Ramsay Smith, the infamous SA Coroner, who secretly dissected bodies and sent remains overseas without consent.

[4] In some cases, the material was collected legally but the circumstances of collection no longer comply with modern standards of ethics (if they ever did); in other cases the collection was traded with free and informed consent but in violation of traditional beliefs; in still other examples, individuals may have been coerced inappropriately or struck a deal with white people when they had no right to do so on behalf of the group. In some situations the perceived wrongdoer is the collector of the material; in the others, it is the person disposing of it.

[5] There is little doubt that the Indigenous people found offence, then as now, in the idea that the collection of ancestral remains was ever socially, morally or scientifically appropriate.

[6] For example, arguments about the ownership and return, or restitution, of stolen artworks.

[7] Doodeward v Spence (1908) CLR 406 at 412, per Griffith CJ. And see Bone v Clancy (1881) 2 LR (NSW) (L) 176; Williams v Williams (1882) 20 Ch D 659; R v Sharpe (1856-1857) Dears & Bell 160; 169 ER 959.

[8] See Professor Patrick O’Keefe, (1992) 2 International Journal of Cultural Property 393, noting the New Zealand case of the Maori tattooed head which was advertised for sale by London auctioneers. The President of the New Zealand Maori Land Council applied to the High Court of New Zealand and was granted letters of administration of the estate of the deceased.

[9] As to disputes between the spouse and the parents as to burial, see Jones v Dodd [1999] SASC 458; and dispute between the birth mother and the adoptive parent: In the Estate of Dayne Kristian Childs, Buchanan v Milton, 27 May 1999; (2000) 53 BMLR 176.

[10] See In the Matter of Warren Andrew Gray [2000] QSC 390; Wuridjal v the Northern Territory Coroner [2001] NTSC 99.

[11] See the excellent discussion of legal regulation of burial sites in ‘Resting in Peace? A Comparison of the Legal Control of Bodily Remains in Cemeteries and Aboriginal Burial Grounds in Australia’, Prue Vines, [1998] SydLRev 3; <http://www.austlii.org/au/journals/SydLRev/1998/3.html#6>

[12] Doodeward v Spence (1908) CLR 406 at 414, per Griffith CJ.

[13] R v Kelly [1998] 3 All ER 741. Note that this was a case involving theft (and thus the argument was whether the body parts were legally capable of being stolen; see too Dobson and another v North Tyneside Health Authority [1996] 4 All ER 474.

[14] A rule of thumb applied by many institutions – unwritten – is that it is acceptable to display remains when the originating country also displays those kinds of remains, that is, mummies.

[15] Or temporal distance between the living and the dead.

[16] Mungo Man was discovered at Lake Mungo, NSW, in 1974. The body, dated as being 40,000 years old, was sprinkled with red ochre, demonstrating sophisticated burial practice. Lady Mungo (Mungo I) is one of the earliest examples of a cremation. The bones were unconditionally returned to the Paakanji, the Mathi Mathi and the Ngiyampaa in 1992.

[17] Helena of Constantinople (246/50-330) was laid to rest in a large purple-hued, porphyry sarcophagus, decorated with reliefs. When the sarcophagus was moved from The Mausoleum of Santa Costanza, to the Vatican Museum, what was happening? Had the nature of the tomb and its contents changed aesthetically, culturally or spiritually? Had the essential character of the object been transformed into an object of art?

[18] But see Fn 17 for an example of transformation of character.

[19] Certainly, contemporary religious significance is a value. Churinga are still used and where not used any more are still recognised as powerful objects to be respected and kept secret. Even strongly Christian groups will observe the restricted nature of the objects. Also, levels of restriction originally applied are important – a chalice is typically sacred – unrestricted, while a churinga is secret-sacred.

[20] UNESCO Convention on the Means of Prohibiting and Preventing the Illicit Import, Export and Transfer of Ownership of Cultural Material (1970).

[21] There are many international examples of such repatriations. Of course these do not relate to the PMCH Act but rather, other bilateral treaties or agreements between the countries involved. For example, the San Diego Museum of Art was required to return an 18th century painting to Mexico that had been stolen from a small church in San Juan Tepemazalco. The return was pursuant to the 1971 bilateral agreement between the USA and Mexico by which the USA is required to return any works from the colonial period found to have been illegally exported after 1971: The Art Newspaper, No. 155, February 2005, p. 15.

[22] See <http://www.environment.gov.au/about/publications/annual-report/07-08/pubs/vol2-movable-heritage.pdf>

[23] See Chapter 9.

[24] For example, the cases brought by the Iraqi government for the return of material looted from public collections since the invasion of that country in 2002.

[25] For example, the actions brought by individuals seeking the return of artworks and other assets unlawfully seized from them (or their family) by the Germans during World War II.

[26] Note that the burden of proof is on the plaintiff and the standard of proof is ‘on the balance of probabilities’.

[27] For example, as the owner who was deprived of his/her rights or as the heir of such owner.

[28] For example, proceedings may be barred because of the passage of time (so-called ‘laches’ or ‘limitation of actions’).

[29] Many of these cases are determined by rules relating to the acquisition of title by purchasers with or without notice. These are laws that vary from jurisdiction to jurisdiction. The old ‘nemo dat’ rule by which a party is unable to give better title than he or she enjoys, has been eroded to various extents in various jurisdictions. (It has nothing to do with ‘Finding Nemo’. That is a film about a fish.)

[30] No easy task given that the preponderance of authority is of the view that the executors and heirs have few rights over the body once it is buried.

[31] For example, the material may have been donated to the organisation and that donation may have been conditional upon certain prohibitions against deaccessioning or transfer or they may be subject to a trust. Further, for many European and British museums (where collection material is treated as an asset of the State) deaccessioning may be only possible if there is specific legislation to permit the deaccessioning and repatriation.

[32] See the following discussion of the Dja Dja Wurrung claim.

[33] Elizabeth Willis, ‘The law, history and politics – the case of Etched on Bark’, 2006 ARC Conference, ‘Risky Business: Managing Responsibilities & Solutions’, Hobart: <http://www.museumsaustralia.org.au/dbdoc/Conf%2006%20Willis%20Concurrent.pdf.>

[34] See Fn 33.

[35] Aboriginal And Torres Strait Islander Heritage Protection Amendment Act 1987, No. 39 of 1987, s.3:

3. Section 7 of the Principal Act is amended:

(a) by inserting in subsection (1) ‘,except Part IIA,’ after ‘This Act’; and

(b) by inserting after subsection (1) the following subsection:

(1A) Part IIA is not intended to exclude or limit the operation of:

(a any provision of the Archeological and Aboriginal Relics Preservation Act 1972 of Victoria in so far as it applies to or in relation to an entry made in a register, or a declaration made, under that Act before the commencement of the Aboriginal and Torres Strait Islander Heritage Protection Amendment Act 1987; or

(b) any other law of Victoria (other than a law for the preservation or protection of Aboriginal cultural property within the meaning of

Part IIA) except as referred to in paragraph (a); that is capable of

operating concurrently with that Part.’

[36] For full analysis of the case, see LV Prott, ‘The Dja Dja Wurrung Bark Etchings Case’, International Journal of Cultural Property (2006) Vol. 13 No.2 at pp 241-246, Cambridge University Press.

[37] See Fn 17.

[38] Aboriginal And Torres Strait Islander Heritage Protection Amendment Act 2006, No. 152 of 2006.

[39] See the new s.12 (3A) of the Aboriginal and Torres Strait Islander Heritage Protection Act. Note that s.12 of the Protection of Movable Cultural Heritage Act allows a person intending to import an Australian protected object for temporary purposes in circumstances where the person may wish subsequently to export the object to apply to the Minister for a certificate authorising the exportation of the object.

[40] Thanks to Dr Michael Pickering, Program Director: Aboriginal and Torres Strait Islander Program & Repatriation Program at the National Museum of Australia, for his insights into institutional process and attitude.

[41] It should also be remembered that the scientific examination and testing of human remains is, these days, subject to rigorous protocols imposed by legislation, professional organisations and funding bodies. It is not easy to obtain these approvals.

[42] For a lucid description of the differing attitudes to repatriation within the museum community see Prof. Michael F. Brown’s address to the 2008 conference proceedings, From Anatomic Collections To Objects Of Worship at the Museum Quai Branly, in a session entitled ‘Repatriating Human Remains: Why, For Whom, Under Which Conditions?’: http://www.quaibranly.fr/en/programmation/scientific-events/past-events/international-symposium-from-anatomic-collections-to-objects-of-worship/index.html.

[43] See Repatriation, Rhetoric, and Reality: The Repatriation of Australian Indigenous Human Remains and Sacred Objects, M. Pickering, Journal of the Australian Registrars Committee, June 2002: 15-19, 40-41.

[44] Using the time of collection rather than the age calculated from the current year is significant for as time rolls on, remains get older. In the UK some museums have placed a 100 year age limit on what remains they will consider returning – but the age is determined by the current year. Consequently, in the not too distant future no remains will be eligible for return and the status quo of 20 years ago will be re-established. The date of collection should be the trigger.

[45] Australia voted against the Declaration on the Rights of Indigenous Peoples adopted by the General Assembly on Thursday September 13 2007, by a majority of 144 states in favour, 4 votes against (Australia, Canada, New Zealand and the United States).

[46] See the various Coroners Acts in each State: NSW: Coroners Act 1980; QLD: Coroners Act 2003; ACT: Coroners Act 1956; Coroners (Consequential Provisions) Act 1997; SA: Coroners Act 2003; VIC: Coroners Act 1985; WA: Coroners Act 1996; NT: Coroners Act; TAS: Coroners Act 1995.

[47] Relevant legislation includes the following: ACT: Transplantation and Anatomy Act 1978; Crimes Act 1900; Guardianship and Management of Property Act 1991; Medical Treatment Act 1994; Powers of Attorney Act 1956; SA: Transplantation and Anatomy Act 1983; Consent to Medical Treatment and Palliative Care Act 1995; Criminal Law Consolidation Act 1935; Death Definition Act 1983; Family Relationships Act 1975; Guardianship and Administration Act 1993; Natural Death Act 1983; NSW: Human Tissue Act 1983; Human Tissue Regulation Act 2000; Anatomy Act 1977 ; QLD: Transplantation and Anatomy Act 1979, Criminal Code Act 1899; VIC: Human Tissue Act 1982; Human Tissue (Prescribed Institutions) Regulations 1997; WA: Anatomy Act 1930; Criminal Code Compilation Act 1913; Guardianship and Administration Act 1990; Human Tissue and Transplant Act 1982; TAS: Anatomy Act 1964; Criminal Code Act 1924; Guardianship and Administration Act 1995; Human Tissue Act 1985; NT: Criminal Code Act 1983; Human Tissue Transplant Act 1995; Natural Death Act 1988; Natural Death Regulations 1989.

[48] Either a legally appointed executor or a person or group determined by the court to be entitled by tradition or custom to manage the estate of the deceased (including remains).

[49] Note that these provisions are not particularly useful to determine whether a particular person or group has a right to make a claim for repatriation of the remains, rather they are focussed on who is capable of giving consents for particular activities to be carried out on or with the remains.

[50] Code of Ethics of the Australian Archaeological Association, Australian Archaeological Association, December 2004: <http://www.australianarchaeologicalassociation.com.au/codeofethics.php>.

[51] Code of Ethics of the Australian Anthropological Society (2003): <http://www.aas.asn.au/Miscdocs/AAS_Code_of_Ethics.pdf>.

[52] Continuous Cultures ongoing Responsibilities, Museums Australia, 2004; Guidelines for Ethical Research in Indigenous Studies, AIATSIS, 2004; National Statement on Ethical Conduct in Research Involving Humans, National Health and Medical Research Council, 2004; Report of the UK Working Group on Human Remains, UK Department of Culture Media and Sport, 2003.

[53] 2003.

[54] There is a similar provision in respect of sacred/secret objects.

[55] It was also important because it was the basis of the development of the hugely significant Return of Indigenous Cultural Property (RICP) Program. This is discussed below.

[56] For example, at the National Museum these issues are governed by (i) the Deaccessioning and Disposal policy, (ii) the ‘‘Aboriginal and Torres Strait Islander Human Remains Policy’, (iii) the ‘Policy on the Aboriginal and Torres Strait Islander secret/sacred and private material 1996’; and (iv) the Return of Cultural Objects Policy 1996. See: <http://www.nma.gov.au/libraries/attachments/corporate_documents/policies/atsi_human_remains_policy/files/9463/POL-C-011%20Aboriginal%20&%20Torres%20Strait%20Islander%20human%20remains-2.0%20(public).pdf>

[57] Despatches from the Front Line? Museum Experiences in Applied Repatriation, M. Pickering, an unpublished paper delivered at ‘The Meanings and values of Repatriation: a Multidisciplinary Conference’, 8-10 July 2005, ANU, Canberra

[58] See Fn 57. The National Museum of Australia makes both its Aboriginal and Torres Strait Islander Human Remains Policy and its Procedures for the Care and Management of Aboriginal and Torres Strait Islander Remains, publicly available from the museum’s website.

[59] On 4th July 2000, the Australian Prime Minister, John Howard and the English Prime Minister, Tony Blair publicly committed their governments and countries to increased effort to repatriate human remains. It was an important official step for both countries. The commitment was made at the highest level and was internationally noted.

[60] The Museum Support sub-program. The Museum Support sub-program funds are primarily for the preparation of collections and employment of specialist consultants.

[61] The Community Support sub-program. These funds are for community use only.

[62] See: M Truscott 2006, ‘Repatriation of Indigenous cultural property’, paper prepared for the 2006 Australian State of the Environment Committee, Department of the Environment and Heritage, Canberra, <http://www.environment.gov.au/soe/2006/publications/emerging/repatriation/index.html>

[63] See <http://www.arts.gov.au/indigenous/return>

[64] The RICP program is jointly funded by state and Commonwealth governments. In the 2007-08 Budget the Australian Government committed $4.716 million over four years as part of its contribution to continue the RICP Program.

[65] See: The Management of Restricted Aboriginal Objects by the National Museum of Australia, D Kaus, reCollections, 2008, vol. 3, no. 1.

[66] However the Government, through FAHCSIA, is taking a primary advocacy role and liaising between claimants and overseas holding institutions.

[67] The repatriation initiatives could not possibly be as successful as they are if the claimants were not able to access government funding to assist them in the processes described in this chapter.

[68] Endorsement by state territory or indigenous representative bodies.

[69] This is rare but when it does occur it is often because of an application by an alternative group of the same cultural affiliation but with a stronger claim and greater community support.

[70] And each one is a successful outcome: Define success: repatriation of Aboriginal and Torres Strait Islander Ancestral Remains and Sacred Objects’, M. Pickering, Museum National, February 2003.

[71] At least this is so when the material is being transferred by Australian institutions. It is not necessarily so when the repatriator is an overseas institution.

[72] For example, in 1992, the remains of Mungo 1 (Mungo Lady) were repatriated and are held in a locked vault in the Mungo National Park Exhibition Centre. Two locks protect it: one key is held by the Aboriginal custodians and the other by archaeologists.

[73] Pickering, at Fn 43.

[74] See Pickering, at Fn 43, at 13-14.

17. TOURING OF EXHIBITIONS

Panel of Experts:
Ms Janine Bofill
Registrar, National Gallery of Victoria
Ms Charlotte Davy
Senior Exhibitions Registrar, Art Gallery of New South Wales
Mr Gary Dufour
Chief Curator & Deputy Director, Art Gallery of Western Australia
Ms Genevieve Fahey
Manager, Scienceworks Museum
Ms Carol Henry
CEO, Art Exhibitions Australia
Ms Susan Sedgwick
Manager, Exhibitions & Publication, Historic Houses Trust of New South Wales

Most collecting institutions are involved in the touring of exhibitions: some merely as recipients; others, as organisers and promoters of the shows. The touring of an exhibition is a complex legal transaction as the monetary value of the subject matter is often high and the rights and responsibilities of the participants are as complex as they are weighty. All participants are undertaking considerable risk and the primary risk management tools are the formal written agreements between:

  • the lender of the works and the organising institution;
  • the organising institution and the touring venues; and
  • the organising institution and the courier company.

 

17.1 Agreement between the lender of the works and the organising institution

This agreement contains many of the matters already dealt with in earlier chapters, relevant to the loan-in of exhibition material. That discussion will not be repeated here. The main additional factors relate to the fact that the loaned material will be part of an exhibition that will tour to venues other than that of the organising institution. Every time that material is moved, it faces an enhanced degree of danger. The touring loan agreement has to recognise those risks, make clear what degree of responsibility the borrower is undertaking to minimise those risks and set out a procedure that will be followed in the event that the loan material is endangered or damaged. In this way, the lender is fully informed and is assured that its property will be properly cared for. For its part, the lending institution knows the limits of its obligations, responsibility and legal liability.

The organising institution will make sure that the promises that it makes to its lenders will be mirrored in the agreements that it negotiated with the touring venues but, at the end of the day, it is the borrower – not the touring venue – that will be primarily liable to the owner of the loaned material. It can pass on the obligations but not the liability.

 

17.2 Agreement between the organising institution and the touring venues

The agreement between the exhibition organiser and the venues to which the exhibition will be travelling is both a primary tool for managing the risk inherent in the transaction and a document that facilitates the cultural purpose. The latter is important because, unless this is recognised, the agreement is seen as negative, formalistic and inhibiting. It shouldn’t be. Without it, neither party would be prudent to undertake the cultural purpose, such shows would be impracticable, and the public would be the loser.

All good touring exhibition agreements are essentially loan-out agreements with two distinguishing features: first, the loan is for a whole show, not merely individual items and second, at the end of the exhibition period at the venue, the show will move to another venue (or return to the exhibition organiser for dispersal).

What are the risks that arise as a consequence of the touring nature of the show? Essentially, they all come down to the fact that whenever an object is moved, it is at greater risk than when it is static. Accordingly, the primary issues that arise in touring agreements focus on:

  • the obligations of the venue to minimise risk to the loaned material;
  • the degree of liability that the venue has in the event of loss or damage to an exhibition material;
  • definition of the exact moment that the venue assumes that risk; and
  • definition of the exact moment when it is absolved of that risk.

Accordingly, the contract should clearly articulate the parties’ obligations of care; the procedures that must be complied with, the degree of care, the period of risk and what is to happen in the event that something goes wrong. So that responsibility for the condition of the material can be properly ascertained, it is a standard requirement that a condition report be undertaken every time that the loan leaves one venue and every time it arrives at another venue.

 

17.3 Checklist for loan-out for a touring of exhibition

Click HERE to view the checklist that Simpsons drafted for a public art gallery (hence its references to works rather than any other material). The principles are the same, irrespective of the material on loan, even if the detail differs. It is provided as an aide de memoire so that you can check that your loan agreement covers the important issues. As with all such checklists, it can never be exhaustive: You should build on this list and make it your own.

 

17.4 Agreements for loan-out and touring of exhibitions

(a) The NAME Contract

The Network of Australasian Museum Exhibitors (NAME) has drafted a model agreement for touring exhibitions.[2] Click HERE to view the N.A.M.E agreement.

(b) Questacon Travelling Exhibitions Agreement

Click HERE to view the agreement that is provided by the Commonwealth for loans of travelling exhibitions from the National Science and Technology Centre (NSTC). It is clearly very different in scope from those that would be used for the touring of art exhibitions.

(c) Regional galleries touring exhibition agreement

Museums & Galleries NSW has developed an agreement for the loan of art works for the purpose of organising art exhibitions that tour regional galleries. In this document the body of the agreement contains both administrative and legal content, and only the detailed description of the loaned material is contained in an annexure.

Because it relates to the loan-in of artistic works it contains clauses that relate to copyright and moral rights that may not be relevant to loans dealing with non-copyright material. Nevertheless, most of the agreement is also relevant to non-art loans.

As with all templates, it should be treated as the starting point; it should always be amended to suit the particular needs of each show. Click HERE to view the agreement.


[1]Because this is both professionally and legally contentious, it is prudent to include clear protocols in this regard. For example: ‘If the Exhibiting Gallery breaches any of its obligations of duty of care to any work, or the condition of a work so requires, the representative of the Lender Gallery may withdraw it from display. This will not be done without prior consultation with the Executive Director of the Lender Gallery and the conservation staff of the Exhibiting Gallery. In the event of any disagreement, the decision of the Executive Director of the Lender Gallery shall be final. A contemporaneous written record of those instructions shall be made by the Executive Director of the Lender Gallery. A copy of those instructions shall be sent to the Exhibiting Gallery and the Lender Gallery’s solicitor. A copy shall also be maintained for Lender Gallery records.’

[2] This contract may be downloaded from: http://discover.collectionsaustralia.net/name/.

11. IMPORT AND EXPORT OF COLLECTION MATERIAL

Panel of Experts
Kim Allen
Assistant Secretary, Collections Branch, Department of the Environment, Water, Heritage and the Arts
Dr Matty McConchie
Director, Collections Development, Department of the Environment, Water, Heritage and the Arts
Caroline Greenway
Director, Cultural Property, Culture Division, Department of Environment, Water, Heritage and the Arts

 

INTRODUCTION

It is not uncommon for collecting organisations to acquire new collection material from overseas. Sometimes the material donated by a person who is resident overseas. Most times, it is purchased. Either way, it is an import.

When collecting organisations export cultural material, unless it is a repatriation of non-Australian human remains, it is usually only a temporary export – one that is associated with a loan, whether of individual pieces or of an entire exhibition.[1]

Prior to the commencement of the Protection of Movable Cultural Heritage Act 1986 (PMCH Act) on 1 July 1987[2], Australia controlled the import and export of cultural material by regulations made under the Customs Act 1901. The only restrictions on import were on the import of cultural property from Papua New Guinea.[3] In such cases, importers were obliged to produce the written consent of the Trustees of the Papua New Guinea Public Museum and Art Gallery, to the export or removal of the goods from Papua New Guinea.[4] Restrictions on export were far more comprehensive,[5] but just as ineffective.

The system of export and import control by means of Customs Regulations proved to be profoundly inadequate.[6] Those empowered to enforce the Customs Regulations found it difficult to define the categories of prohibited exports and to identify objects that were subject to restrictions. There was no consultative machinery whereby officers could get speedy expert advice as to the nature or significance of objects being exported. Failure of the Regulations to provide for review or redress to persons refused an export permit, or for the retrieval of illicitly exported material, was an incentive for those with valuable material to use illegal means of export.[7]

Australia did not introduce a comprehensive legislative system of import and export control of heritage material until 1987.

THE LEGISLATION

Any effective system must include:

  1. a procedure for the classification and assessment of cultural material;
  2. a procedure for the granting or refusing of permits;
  3. redress for persons affected by the refusal of permits or confiscation of innocently obtained cultural property; and
  4. provision for recovery and return of illegally exported cultural material.

In 1986 Federal Parliament passed the Protection of Movable Cultural Heritage Act 1986, which came into force on 1 July 1987.[8] This gave effect to the 1970 UNESCO Convention on the Means of Prohibiting and Preventing the Illicit Import, Export and Transfer of Ownership of Cultural Material.

The main features of this legislation may be summarised as follows:

(a) Structure

National Cultural Heritage Control List

The Regulations[9] set out the National Cultural Heritage Control List (NCHL). The NCHL includes:

objects that are of importance to Australia … for ethnological, archaeological, historical, literary, artistic, scientific or technological reasons, being objects falling within one or more of the following categories:

(a) objects recovered from

(i) the soil or inland waters of Australia;

(ii) the coastal sea of Australia or the waters above the continental shelf of Australia; or

(iii) the seabed or subsoil beneath the sea or waters referred to in subparagraph (ii);

(b) objects relating to members of the Aboriginal race of Australia and descendants of the indigenous inhabitants of the Torres Strait Islands;

(c) objects of ethnographic art or ethnography;

(d) military objects;

(e) objects of decorative art;

(f) objects of fine art;

(g) objects of scientific or technological interest;

(h) books, records, documents or photographs, graphics, film or television material or sound recordings;

(i) any other prescribed categories.

Whilst earlier export controls focused on the protection of Aboriginal relics, the current legislation includes the significant, if more recent, effects of European colonisation, settlement and development. Thus, for example, early examples of farm and mining machinery may well be of significance to the heritage of a country whose economic development has been based on farming and mining, just as early film and sound recordings, books, paintings and craft objects have heightened significance to a country that has come to a quite recent appreciation of the social, aesthetic and economic impact of its arts industries.

The stated criteria for inclusion in the NCHL include factors such as age, rarity, quality, monetary value and extent of inclusion in public collections. The control list distinguishes between:

(1) Class A material, namely, those objects so rare and important as to be considered inalienable from Australia and which may not be exported;[10] and

(2) Class B material that, in certain circumstances, may (and perhaps usually will) be given an export permit.[11] Given the wide ambit of Class B material, such objects must meet additional criteria such as age, monetary value and significance to Australia.

Both in drawing up the NCHL and in exercising the discretion to grant export permits, the Minister is advised by a committee known as the National Cultural Heritage Committee, which receives advice from expert examiners. This group is made up of four museum representatives, an academic, a nominee of the Minister for Aboriginal Affairs, and four other persons ‘having experience relevant to the cultural heritage of Australia’.

Age thresholds

The Act recognises that the age of an object can affect its cultural significance. Just because something is old does not mean that it is significant,[12] and similarly, something quite new may have huge significance. A thirty-year threshold applies to Aboriginal and Torres Strait Islander (ATSI) heritage objects, non-indigenous fine or decorative art, applied science objects, objects of documentary heritage and objects of historical significance. A lower threshold of twenty years applies to Indigenous art objects. Archaeological objects must have been at least fifty years in the place from which they were removed.

There are no age thresholds for natural science objects, nor for numismatic and philatelic objects.

Monetary thresholds

One of the ways of judging an object’s significance is to look to its market value. If the system of export control did not take into account the monetary value of the objects described in such encyclopaedic terms, the system (and the public’s patience) would be overwhelmed. That said, market values are often uncertain and unstable. These thresholds require regular review to take into account the depreciation of money over time and the rise in the market for particular categories of cultural property.

Significance

One of the criteria required in six of the nine categories is ‘significance, to Australia’.

Significance to Australia’, for an object, means the object is of Australian origin, has substantial Australian content, or has been used in Australia, and:

(a) is associated with a person, activity, event, place or business enterprise, notable in history; or

(b) has received a national or international award or has a significant association with an international event; or

(c) represents significant technological or social progress for its time; or

(d) is an object of scientific or archaeological interest.’[13]

Australian protected object

If an object is of the nature described in the NCHL, and fulfils the necessary criteria, it is called an ‘Australian protected object’.

Australian Movable Cultural Heritage Prohibited Exports Register

In addition to the NCHL, reference should also be made to the Australian Movable Cultural Heritage Prohibited Exports Register. This includes objects that have been defined in the NCHL as Class A objects and those Class B objects for which export permits have been denied.

(b) Export Permits

Lawful export of an Australian protected object requires a permit.[14] This is a three-stage process. Each application for an export permit is reviewed by an Expert Examiner who:

(1) determines whether the material is an Australian protected object, and

(2) recommends whether an export permit should be granted. This recommendation is reviewed by the National Cultural Heritage Committee, which in turn makes a recommendation to the Minister. It is the Minister who makes the final decision.

SUMMARY OF RECENT PERMIT APPLICATIONS, PERMISSIONS AND REFUSALS[15]

Financial year from chapter 11x

The majority of applications for export permits fall within certain categories such as indigenous art, fossils, agricultural or other vehicles and military objects. By contrast, objects in the documentary, numismatic, archaeological and indigenous heritage categories have been the subject of few or no applications. Almost all of the applications in the fine art and decorative art categories have been made by auction houses and relate to indigenous art. Applications for objects of historical significance (a broad category that includes objects at least thirty years old that are not represented in at least two public collections) have almost exclusively concerned military and sports-related objects. Similarly, in applied science or technology, most applications relate to agricultural machinery and road or rail transport.[16]

(c) Unlawful Import

The unlawful import of cultural material that has been illegally exported from its country of origin attracts heavy penalties. Moreover, such objects are liable to be detained by Customs upon entry to the country or later seized by the Police. If it then proves that they have been illegally imported, they are liable to forfeiture. For this reason, it is essential that, when considering the purchase of cultural material that originates from a country that is a signatory to the Convention, the institution undertake a rigorous due diligence process. No Minister will be amused to receive a request from a foreign government for the return of its cultural property from an institution and the media scandal that would attend such a request will damage the institution’s delicate relationship with its donors and sponsors.

To commence the forfeiture process, the Australian Government must receive a formal request for the return of the object from the relevant foreign government.[17] The request for return must be from government to government. Private initiatives are not within the contemplation of the Act. It is this request that is the basis of the power to search for and seize the property, to lay charges, or forfeit the property.

Where the object is forfeited, ownership in the object vests in the Commonwealth of Australia and the costs incurred in transporting or disposing of the object are deemed to be a recoverable debt due to the government.

(d) Unlawful Export

Where a person illegally exports an Australian protected object, the object is forfeited. In contrast, when such illegal export is only attempted, or when a person imports cultural property that has been illegally exported from its country of origin, the object is only liable to forfeiture. In such cases, the onus is on the owner, or the person who had possession, custody or control of the object immediately before it was seized, to bring court action for the recovery of the object. If the person fails to do so, or fails in those recovery proceedings, the object will be forfeited.

Proceedings to recover illegally exported material must be commenced either by the owner or a person entitled to possession.[18] But where ownership is forfeited, title automatically vests in the government, thus giving it the necessary locus standi to demand return of its property.

Where an object is recovered, it will be disposed of in accordance with the directions of the Minister. This is a significant power, for the Minister may, for example, direct that a nominated institution hold the object or in the case of aboriginal relics, perhaps order that the objects be handed over to their traditional owners rather than persons with more recent claim to title.

(e) National Cultural Heritage Account

Any system of export control is an infringement upon the individual’s normally accepted rights of property ownership. It is a system that is based on the principle that, in any balancing between the interests of the nation and those of the individual, the national interests must prevail. That is not to say that the individual must suffer harshly.

Most permanent exports of culturally significant material from Australia are for the purpose of resale i.e. financial profit. Thus the Act established the National Heritage Fund to facilitate the purchase and public display of objects prohibited from export. Notwithstanding this, both federal and state governments failed to provide any allocation to the Fund until 1999 when its name (and charter) was varied. Now known as the National Cultural Heritage Account, it receives an allocation of $500,000 from the federal government. Essentially, the fund is intended to help Australian cultural organisations acquire Australian protected objects, (as defined by the Act) that they could not otherwise afford, with the intention that they be preserved and made accessible to the public. Although the state governments have not contributed to the Account [19], they contribute to its overall purpose: So far, the majority of the acquisitions made by the Account have been completed in partnership with (and with financial contribution from) a state collecting institution.[20]

In allocating the money, priority is given to the following Australian protected objects:[21]

  • Class A objects in Australia and overseas
  • Class B objects that have been denied an export permit
  • Class B objects that have been granted an export permit on condition that they be available at fair market value for purchase by an eligible cultural organisation
  • Class B objects that are overseas.

The current review of the Act is considering whether or not donations to the Account should be made deductible. It is difficult to see what advantage this might bring given that a donor can already facilitate an acquisition by making a gift to the institution seeking to purchase the object and get his or her deduction through the Cultural Gifts Program or the Register of Cultural Organisations scheme[22].

ENFORCEMENT

Part V of the Act sets out the statutory enforcement provisions. If legislation is to be effective, it must be effectively enforced. If it is not, the legislation is at best, mere window-dressing and at worst, can actually interfere with the public benefit. Whether it is effective in this case is part of the Review being currently undertaken. There are some obvious issues:

The enforcement mechanisms under the PMCH Act are much more limited than those in Part 17 of the Environment Protection and Biodiversity Conservation Act 1999 (EPBC Act). The focus of the PMCH Act is on criminal offences (which must be proved beyond reasonable doubt, a high standard of proof, making the securing of convictions very difficult) and criminal enforcement mechanisms. The Review discussion paper actually compares the enforcement powers of the Act with that of the EPBC Act. For example, it points out that the EPBC Act:

  • provides for certain provisions to be civil penalty provisions, which generally require a lower standard of proof, being proof on the balance of probabilities, and
  • allows the Federal Court to order a person to pay the Commonwealth a pecuniary penalty on the application of the Minister in relation to a contravention of a civil penalty provision;
  • provides for the Minister or another interested person to apply to the Federal Court for an injunction to restrain certain action, or require certain action to be taken, in relation to a contravention of the Act;
  • allows the Federal Court to make a remediation order to repair or mitigate damage in certain circumstances;
  • gives inspectors powers to act without search warrants in certain circumstances;
  • provides for infringement notices as an alternative to prosecution in certain
    circumstances;
  • allows enforceable undertakings to be given to the Minister in certain circumstances;
  • gives the Minister information gathering powers in certain circumstances;
  • allows the Minister to publicise contraventions.

There is little doubt that the Act will be amended and improved to make the choice of procedures and sanctions more flexible, as well as easier to enforce.

INTERNATIONAL RAMIFICATIONS OF THE LEGISLATION

The Act permitted Australia to accede to the 1970 UNESCO Convention. Only fifty-four countries have signed the Convention and most of these are countries that have suffered enormous loss of cultural material. This reflects upon the effectiveness of the Convention for its effectiveness is largely dependent on the reciprocity offered by its members. Of the signatories, only the United States of America and, to a lesser extent, Canada, have large collections of culturally significant material imported from other countries. Others, such as Britain, are notably absent. This is difficult to understand, for membership of the UNESCO Convention does not affect material that was obtained prior to accession. The treaty is not retrospective. It is not an undertaking to give back all fruits of wrongdoing; it is a promise to do the right thing in the future.

The relationship between Britain and Australia remains significant to the ex-colony not only because Britain retains important collections of Australian heritage material gathered in the nineteenth and early twentieth century, but also because London remains the most important international market place for such Australian material. It may be argued that London plays this dominant market role in the cultures of all ex-British colonies, and may explain why only seven other members of the British Commonwealth have bothered to become signatories to the Convention,[23] in spite of the fact that thirty two Commonwealth counties have legislation relating to the protection of cultural heritage.

Countries table chapter 11_Page_1x

Countries table chapter 11_Page_2x


[1] Because it is uncommon for an institution to permanently export cultural property, the principal focus of the export discussion is limited to temporary export.

[2] Although the PMCH Act was assented to on 13 May 1986, it didn’t come into operation until proclaimed to commence on 1 July 1987 (see Commonwealth Gazette, 1987, No. S138).

[3] Customs (Prohibited Imports) Regulations, Third Schedule, Item 9A

[4] For Papua New Guinea legislation, refer to National Cultural Property (Preservation) Act, Ch. No. 156.

[5] Customs (Prohibited Exports) Regulations, Second schedule; item nos 113, 2, 5, 5A, 5B, 5c, 14; Twelfth Schedule item nos 1, 2, 3, 5, 6.

[6] For example, it did not prevent the export in 1981 of a rare Spitfire MK 8 MV 154, which was illegally taken out of the country as aluminium junk – just one of an estimated seventy vintage aircraft that have flown the jurisdiction.

[7] For US analogy see ‘Theoretical Thefts, Real Claims’, Art News, March 1983 pp.11–13.

[8] Its approach was not novel; it is similar in scheme to the Canadian Cultural Property Export and Import Act (R.S., 1985, c.C-51).

[9] Protection of Movable Cultural Heritage Regulations 1987.

[10] The objects currently included in Class A are: (i) Victoria Cross medals awarded to Australian service personnel, (ii) each piece of the suit of metal armour worn by Ned Kelly at the siege of Glenrowan, Victoria in 1880, and (iii) Aboriginal and Torres Strait Islander objects being sacred and ritual objects, bark and log coffins used as traditional burial objects, human remains, rock art, and dendroglyphs (carved trees).

[11] The objects currently included in Class B are: (i) certain objects of Aboriginal and Torres Strait Islander heritage, (ii) archeological objects, (iii) natural science objects, (iv) objects of applied science or technology, (v) objects of fine or decorative art, (vi) objects of documentary heritage, (vii) numismatic objects, (viii) philatelic objects, and (ix) objects of historical significance.

[12] This is a difficult concept for ageing lawyers to accept.

[13] Sub-regulation 2 (1) of the Protection of Movable Cultural Heritage Act Regulations 1987.

[14] The application form an Export Permit is found at: http://www.arts.gov.au/movable/exporting_cultural_heritage_objects. Note that at that site there are also details of the streamlined procedure for expert assessment of fossils and meteorites to determine which specimens require an export permit.

[15] Review of the Protection of Movable Cultural Heritage Act 1986 and Regulations, Discussion Paper, DEWHA, 2009, p. 9.

[16] Ibid.

[17] Section 41.

[18] See Attorney-General of New Zealand v Ortiz [1983] 2 WLR 809 at 817.

[19] The States and Territories have the ability to contribute under s.25A of the PMCH Act, but have not done so to date.

[20] For use that has been made of the Account see: http://www.arts.gov.au/movable/the_national_cultural_heritage_account/use_of_the_national_cultural_heritage_account).

[21] For further information see: http://www.arts.gov.au/movable/the_national_cultural_heritage_account.

[22] Although larger collecting institutions are likely to be on the Register of Cultural Organisations this is not necessarily the case for smaller, regional organisations. The Cultural Gifts Program does not cover gifts of money.

[23] Canada, Cyprus, India, Mauritius, Nigeria, Sri Lanka and Tanzania.




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